Office Manager

Long time established HVAC contractor looking to hire an Office Manager to fill position due to retirement. Job duties include bookkeeping and overseeing day-to-day operations. Must be organized, detail-oriented, and able to work in a fast-paced environment, helping with whatever is needed. This is a key role, working along side company president, assisting with business and financial decisions.

Responsibilities include:

· Processing bi-weekly payroll to ensure accurate and timely payment to employees, including all tax payments, garnishments, 401k contributions, H.S.A. contributions, quarterly/annual tax reporting.

· Employee benefits

· Research health & disability insurance options, and work with reps and companies on annual renewals, benefit changes, enrollment, and billing.

· Contact for 401k Profit Sharing plan, providing information, and required reporting.

· Cafeteria 125 Plan Administration

· New hire and termination paperwork, maintain employee files/records.

· Monitor cash in bank, ACH payments, process accounts payable.

· Review general ledger accounts and make adjusting entries. Generate monthly financial statements. Work with outside accountant for yearend tax returns, annual financial statements and other accounting projects as needed.

· File monthly sales/use tax returns and make payments.

· Contact for business insurance. Review renewals and provide information for yearend audits. Log and submit worker’s compensation claims.

· Contact person for accounting software and computer related issues.

· Review jobs billed for proper sales/use taxes. From those billed jobs, generate monthly salesmen’s reports which include their commissions earned.

· Marketing, advertising, donations, and company promotions.

· Implement new office procedures, delegate office projects, design excel reports to provide information to others. Assist with bringing effective updates to business and operations.

· Assist other staff as needed, including answering the phones, generating service workorders, dispatching, waiting on customers and filling in for service dispatcher.

· Accounts receivable collections.

This person will research and bring current technology to the service department and technicians in the field, overseeing implementation of these projects, working closely with the service dispatcher.

Should be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and can work independently with minimal supervision

We offer competitive compensation based on experience.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• Overtime

Education:

• Associate (Preferred)

Ability to Relocate:

• Chippewa Falls, WI 54729: Relocate before starting work (Required)

Work Location: In person