Office Manager/Bookkeeper

Office Manager Job Duties:

Maintains integrity, confidentiality and office services by organizing office operations and procedures; controlling correspondence; designing filing systems; reviewing and approving supply requisitions; and monitoring clerical functions.

• Maintains all applicable accounts receivable, accounts payable, invoicing and all month end processing.
• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.
• Contributes to team effort by accomplishing related results as needed.

Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Responsibilities:

· Point person for mailing, supplies, bills, and errands.

· Provide general support to visitors, customer inquiries and complaints.

· Responsible for accounts payable, receivable and month financial activities are processed correctly

· Ensure security, integrity, and confidentiality of data

· Provides administrative support to ensure efficient office operations.

· Maintains physical and digital filing systems.

· Assists clients and other visitors

· Responds to emails and other digital queries and correspondence

· Drafts and edits letters, reports, and other documents.

· Inputs and updates information in databases and spreadsheets

· Uses word processing and presentation software to create and edit documents.

· Operates office equipment, including printers, and copiers.

· Performs customer callback to service customers.

· Researches as requested and compiles and summarizes information for reports or presentations

· Works closely with other administrative staff and supports other colleagues as needed

· Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations

· Ensures that deadlines are met and adapts to changing priorities

· Presents a positive and professional image for the organization

Requirements:

· Attention to detail and problem solving skills

· Excellent time management skills and ability to multi-task and prioritize work

· Good written and verbal communication skills

· Strong organizational and planning skills

· Proficient in MS office along with strong computer skills

· Positive client, employee, and public relation skills while maintaining integrity and confidentiality

Benefits Offered:

· Employee discounts

· Workplace perks such as food/coffee and flexible work schedule

Job Type: Part-time

Pay: $20,000.00 - $25,000.00 per year

Expected hours: 20 per week

Benefits:

• Employee discount
• Flexible schedule
• Professional development assistance

Schedule:

• Day shift

Work Location: In person