Address
Form of work
SalaryInitial Posting Date:
03/27/2024 Application Deadline:
04/10/2024 Agency:
Department of Human Services Salary Range:
4,918.00 - 7,244.00 Position Type:
Employee Position Title:
Office Manager 3 Job Description:
We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the
Equity North Star
as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply. Do you thrive in a leadership role? Are you well versed in planning, organizing, motivating and decision making? If you're looking to support, encourage, and lead a hard-working team, then we invite you to apply today!
We are seeking an Office Manager 3 to join our Deschutes / Jefferson / Crook Co. team!
Oregon Department of Human Services (ODHS), A place to belong and make a difference!
- When you join theODHS, you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
- Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision.
- We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. TheEquity North Starhas four points that explain the agency's goals related to equity, inclusion, and racial justice.
- We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, andcompetitive benefits packagesincluding health, dental, vision and much more!
- If you have federal student loan debt or are thinking of going back to school, then you might benefit from theStudent Loan Forgiveness Program. If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
What you need to qualify
Three years of experience as a supervisor of clerical, secretarial, or office support staff that includes hiring or recommending hiring, training, assigning, and reviewing work, preparing performance evaluations, and handling disciplinary actions.
One year of this experience MUST include management of multiple offices, programs, or procedures.
Essential attributes
We are looking for candidates with:
- Experience communicating clearly and precisely, both verbally and in writing.
- Experience working with an equitable and trauma-informed approach.
- Experience managing in a high stress/high demand work environment.
- Experience developing others.
- Experience analyzing, applying, and/or evaluating information.
Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. Make sure to read the ‘How to Apply’ section for any other requirements.
Your duties at a glance
As an employee working within the
Child Welfare Program
, you will have an opportunity to make a meaningful difference in the lives of Oregon’s most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation
that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being. As an Office Manager 3, you will:
Provide management and supervision to the Administrative, technical support and business activities of the branch to include the following;
- Participate in management, policy, and program planning decisions related to the operations of the branch as well as attending management team meetings.
- Oversees the operations concerning facility issues, including ordering supplies, ergonomic assessments, building repairs, etc.
- Interpret state and federal laws, administrative rules, agency policy and procedures and personnel policies for staff.
- Ensure regular and on-going training for support staff assuring conformance to policy and procedures. Ensure resource manuals are current and up to date.
- Manage personnel as assigned, establish position descriptions, complete work plans, monitor daily performance, interview applicants for positions assigned to the unit, respond to grievances, prepare performance evaluations, and effectively recommend personnel actions regarding those staff.
Should you like more in-depth detail regarding this position, please send me an email requesting the position description along with the Requisition number and I’ll be happy to email that over.
Working conditions
- Your work will be conducted in the office. This position may present opportunities to occasionally work remotely. Details to be discussed with your manager.
- There will be frequent travel between branches.
- Your hours of work may fluctuate based on service needs.
- You will have prolonged periods of sitting in front of the computer.
- You may interact with a wide range of people including some who have experienced trauma and may exhibit challenges in controlling their emotions.
- A valid driver’s license and the ability to drive in inclement weather as needed is required.
How to apply
Your work history profile, cover letter (Optional), and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
- Please upload a resume or complete the Workday history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
- A cover letter is not required for this application. However, you may attach one if you wish. This may help the manager understand how you possess the essential attributes.
- Current State of Oregon employees: Apply via your employee Workday account.
- If you are not a current State of Oregon employee: view thisapplication instructional video.
- After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.
Additional requirements:
- Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
- The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
- A valid driver’s license and acceptable driving record are required.
Helpful information
- This position is a management service supervisory position and is not represented by a union.
- This recruitment may be used to fill future vacancies.
- Have questions about Workday, and want some tips on understanding the state application process? Check out ourOregon job opportunitiespage.
- If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Rochelle Peters via emailRochelle.m.peters@odhs.oregon.gov. Please be sure to include the job requisition number.
