Office Coordinator/Receptionist

Office Coordinator / Receptionist
Reports to: VP, Central Oregon with dotted line to Director of People & Culture
FSLA Status: Non-Exempt
General Position Summary: Our Office Coordinator/Receptionist plays a critical role in providing a great impression of R&H - whether over the phone talking to a client or an in-person conversation assisting our team members. Our "exceptional building experience" begins with you! It's not all about work, though. We like to have fun and empower all of our employees to maintain a healthy work/life balance, so expect to spend time engaging others and giving back to our community. R&H's culture has led many employees to choose to spend 30+ years of their career here, and we are committed to giving employees the resources and advancement opportunities necessary to cultivate a successful career.
Essential Duties Include:
Reception/Administrative Duties:

• Answer R&H's main phone line and direct calls to the appropriate person.
• Greet visitors and guests in a warm and friendly manner.
• Manages the Central Oregon e-mail account (centraloregon@rhconst.com).
• Sort and distribute mail/invoices via e-mail or in-person.
• Distribute faxes via e-mail to the appropriate person.
• Coordinate and track office deliveries and mail, including coding and processing related invoices.
• Maintain the Central Oregon calendar. Schedule meetings as needed.
• Perform administrative tasks for staff as needed.
• Process checks, including printing confirmation and distribution.
• Perform research as needed related to vendor inquiries and statements.
• Serve as the Central Oregon liaison for Bend vehicle DMV registrations.
• Reconcile credit cards (2) on a monthly basis.
• Assist preconstruction by following up with subcontractors when bids are due, setting up subs in Trade Tapp, etc.

Office Coordinator Duties:

• Serve as point of contact for office maintenance items, and follow-up with appropriate vendors.
• Manage office supply inventory, order items and put away as needed.
• Order beverages/healthy snacks/meals for office and field events and put away as needed.
• Order paper products for janitorial needs.
• Order supplies for printers and troubleshoot as needed.
• Ensure that the office remains organized.
• Review, code and approve any office related invoices.
• Drive to jobsites, run errands, etc.
• Be liaison between Central Oregon and Portland office (IT, Marketing, HR, Safety) for misc. needs.
• Take care of plants in office.

People & Culture/HR Duties:

• Be the point of contact/liaison for Central Oregon employee reimbursements, including: Safety Bucks, Safety Glasses, Fitness Incentives, Race Reimbursements, etc.
• Assist with employee and community event coordination, including holiday party, event lunches, employee picnic, supper club, employee gift items / boxes, community service events, etc.
• Support Company Store in Bend office.
• Safety support as needed (Construction Safety Week, etc.)
• Attend weekly HR Meetings and be the Bend liaison for staff meeting planning, newsletter review, etc.

Perform additional assignments as requested by the VP of Central Oregon.
Qualifications/Skills:

• Great communication skills - written and oral.
• Attention to detail, analytical approach to problems.
• Personable and professional.
• Ability to perform basic math functions (add, subtract, multiply and divide).
• Collaborative, problem solver, hard working.
• Intermediate user of MS Office Suite, including Word, Excel, Power Point and Outlook.
• Punctuality.
• Valid driver's license and clean driving record required.

Education:

• Some higher education preferred, but not required.

Physical Activities:
Key: Rarely (0-20%), Occasionally (21-50%), Frequently (51-80%), and Continuously (81+%)
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Performance of the required duties will require physical ability to:

• Occasional standing and walking.
• Occasional lifting of up to 30 lbs.
• Frequent sitting, although a stand-up desk is available.
• Frequent repetitive motions of hands/wrists.

Work Environment:
This position requires a five, eight-hour workdays in our Bend, OR office location. The work week is Monday-Friday. There are trips to construction job sites (work boots are required) and/or errands to pick up supplies.