Office Assistant V-Human Services

­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Announcement #

2023-390

Issue Date:

12-06-23

Closing Date:

12-19-23

Office Assistant V

Human Services

Hourly Wage: $16.07/Regular/Full-Time

This position is responsible for providing highly complex office support work for 93-638 Contract, and the Emergency Medical Assistance Program/JOM. This includes being able to understand the contract and its component parts, paying particular attention to the accuracy of the accounting data and budget amounts. This position must maintain highly confidential information, work independently as possible under stressful situations at times.

Examples of Work Performed:

Plan, organize establish and maintain a record system

Plan, organize and implement the office workflow.

Review and understand the contracts, grants and other budgeted accounts, their parts of requirements that need to be met to be in compliance with applicable laws, regulations, policies and procedures.

Ensure that all work is of the highest quality within a timely manner and accurate.

Greet clients, staff, other employees, the elected officials and the general public in a professional manner.

Do intake interviews for clients needing assistance and to be able to refer clients to other programs.

Make travel arrangements (lodging, transportation, fees).

Work Assignments such as operating a typewriter, calculator, computer, fax machine, and a copy machine.

Bookkeeping skills transition to D365.

Being able to manage and maintain timekeeping in a timely manner.

Attends monthly and department meetings regularly.

Set up Meetings - Monthly Meeting sites and sign in sheets.

Take meeting minutes, transcribe for Deputy Director, Department Managers, and Tribal Council Committees.

Maintain an Office Calendar for the Deputy Director.

Knowledge, Skills and Abilities:

Knowledge of basic and general accounting and audit principles.

Knowledge of office administration principles.

Knowledge of Office Management skills.

Knowledge of how to operate office equipment.

Skill in use of computer, and assorted software such as, Microsoft Word, Publisher, Excel, Access PowerPoint, and Outlook.

Ability to work independently and exercise discretion.

Ability to develop positive working relationships with co-workers.

Ability to identify and prioritize work tasks.

Ability to communicate effectively both orally and in writing.

Minimum Requirements:

High School Diploma or GED.

Two years experience as an Office Assistant IV or equivalent.

Must possess a valid Washington State Driver's License with the ability to obtain a Yakama Nation Drivers permit.

Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.