Office Assistant - Receptionist

• Serves as the receptionist for the office, greeting visitors and applicants.

• Answers, screens, and directs phone calls to the appropriate individuals.

• Sort and distribute mail and package deliveries.

• Looks for and reports any needed maintenance of office equipment including cleaning, maintenance, and repairs.

• Regularly assist with sorting invoices, mailing checks, shipping documents, managing conference rooms, and tracking out-of-office schedules.

• Maintains inventory of office supplies; orders new supplies as needed.

• Maintain front lobby: workspace, reception area, and coffee room.

• Maintains office files; implements an efficient system for other staff to access files and records.

• Coordinate office employee functions.

• Performs other related duties as assigned.

• PC software skills especially MS Office Suite programs, specifically Word, Outlook, Excel, and PowerPoint.

• Excellent verbal and written communication skills.

• Excellent interpersonal and customer service skills.

• Excellent organizational skills and the ability to multitasks.

• General Administrative-Managerial knowledge to perform required tasks and duties.

• Ability to answer multiline telephone.

• Must have a personality that is almost always upbeat and cheerful.

• High school diploma preferred but not necessary.

• Two to three years of experience preferred but not necessary.

• Prolonged periods sitting at a desk and working on a computer.

• Must be able to lift up to 15 pounds at times.

• Must be able to work 8am to 5pm shift Monday – Friday.

Behaviors

• Team Player: Works well as a member of a group
• Dedicated: Devoted to a task or purpose with loyalty or integrity
• Enthusiastic: Shows intense and eager enjoyment and interest
• Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Motivations

• Self-Starter: Inspired to perform without outside help