Office Secretary - Assistant

Office Assistant

The Poop Happens is looking to hire a Office Secretary - Assistant to join our team.

We have two shifts available:

Shift 1: Monday-Thursday from 7:00am to 12:00pm every other Friday Fridays 7:00am-2:00pm

Shift 2: Monday-Thursday from 12:00pm to 5:00pm every other Friday Fridays 7:00am-2:00pm

Position Summary

The Front Office Secretary - Assistant performs routine clerical, secretarial and administrative work in answering incoming calls, directing calls to appropriate associates, receiving the public, providing customer assistance, data processing, mail distribution, requisition of supplies as well as additional clerical duties.

Essential Functions

• Answers incoming calls and directs the caller to the appropriate individual/department.

• Greets and directs visitors to the company.

• Processes and sorts all incoming and outgoing mail/packages.

• Procures office and break room supplies. Distributes and/or stocks as necessary.

• Notifies Property Manager of any building/maintenance requests

• Manages crew routes and appointments.

• Assists with other related clerical duties such as photocopying, faxing, scanning and filing.

• Other duties as assigned.

Competencies

• Flexibility.

• Communication Proficiency.

• Collaboration Skills.

• Customer/Client Focus.

• Technical Capacity.

• Ethical Conducts.

• Initiative.

• Time Management.

• Strong computer and typing skills.

Supervisory Responsibility

This position has no supervision responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Successful candidates must be able to work as an individual most of the time.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to talk and hear.

Job Qualifications

Minimum Qualifications/Experience:

• Proficient in Microsoft Office to include Microsoft Word and Microsoft Excel

• Detail oriented, self-motivated, a problem solver and a team player

• Ability to navigate multiple computer screens and browsers quickly and accurately

• Ability to continuously “exceed” company and customer expectation

• Strong communication skills & professional demeanor

Education/Certifications:

• Minimum of High School diploma or equivalent (GED)

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Other duties may be assigned as needed by supervision.

Job Types: Full-time, Part-time

Pay: $17.50 - $19.25 per hour

Benefits:

• Paid time off

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday
• Morning shift

Work Location: In person