Office Assistant Iii

TITLE: Office Assistant III

LOCATION: 601 - 24th Street, FRNT, Bakersfield

SALARY: $3,700.65 Monthly + Benefits

TO APPLY: Submit an application online at www.kernha.org. Attach a resume and copies of pertinent trainings or certifications, if any.

SUMMARY

Under general supervision, performs a variety of clerical duties requiring a knowledge of

interrelated departmental paperwork and procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Communicates effectively and may act as a liaison with residents, staff and other agencies.

Develops and maintains files of correspondence, departmental reference material and reports.

Contacts other departments for the purpose of gathering information.

May coordinate the routine assignments of other clerical personnel, checking completed work for form, completeness and accuracy.

Works on assignments requiring a high degree of initiative and independent judgment, and confidentiality.

Operates a variety of computer software, including Windows applications.

Prepares program related routine correspondence and reports, and newsletters.

Collects data, tabulates and posts data, and compiles records, reports and grant applications.

Manages supply inventory, prepares and routes requisitions for supplies, equipment or services and tracks their receipt.

Maintains control of agreements for temporary personnel.

Operates computer terminal to input and retrieve data.

Operates office machines such as typewriter, adding, calculating and duplicating machines.

Prepares reports including conclusions and recommendations for solution of administrative problems.

May be required to record and transcribe minutes of meetings.

Directs services such as maintenance, repair, supplies, mail and files for area of responsibility.

Reads incoming material and sorts it according to established file system.

SUPERVISORY RESPONSIBILITIES

May supervise temporary workers or trainees.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the

knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) required. Completion of an accredited business school preferred. Two years experience required as clerical support for social service agency or other related experience.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance

instructions, procedure manuals, reports and correspondence. Ability to write routine reports and correspondence. Ability to speak effectively before groups of clients or employees of organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS

Must possess a valid California Driver License and be insurable by the Housing Authority's automobile insurance carrier.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the

essential functions.

While performing the duties of this job, the employee is occasionally required to move from place to place within the assigned office and between offices. The employee must be able to use a computer for the purpose of inputting and retrieving data. The employee must occasionally lift and/or move up to 40 pounds. The employee must be able to operate a motor vehicle.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.

BENEFITS

This is a regular position and, as such, the employee selected for it will be entitled to all

benefits afforded regular employees of the Housing Authority – including medical, dental, vision, and life insurance; CalPERS retirement (employer match); sick leave; vacation and holiday pay.

SALARY PLAN

Each class or position at the Housing Authority has a salary range with seven 5% annual increases based on performance. Newly hired employees start at the first step of the corresponding salary range.

OTHER QUALIFICATIONS

1. Valid California driver license. Employee selected must be insurable by the agency insurance carrier. The Housing Authority will review driving records of candidates selected post offer.

2. Ability to communicate effectively orally and in writing in English is a requirement and may be subject to testing.

3. Applications will be screened for qualification fulfillment prior to interviewing. Please complete your application forms accurately, thoroughly and neatly. During the screening process, no assumptions will be made as to the quality, quantity or suitability of an applicant’s previous experience. References will be verified post-interview.

4. ADA/Testing Accommodations: If you have a disability that requires accommodation for the examination process, you are required to notify the Personnel Director by the filing deadline.

APPLICATION

Candidates must be specific and complete in describing their qualifications for this position. Please attach resume and copies of any other certifications to your application. Based upon information presented on applications, a limited number of candidates with qualifications most applicable to this position will be scheduled for an interview appointment. Failure to state all pertinent qualifications may lead to elimination from competition.

In the event that we determine there are an insufficient number of qualified candidates in the applicant pool, the Housing Authority reserves the right to defer interviews to another time.

The Housing Authority of the County of Kern does not discriminate on the basis of handicap in admission or access to or treatment or employment in its federally assisted program activities.

Applications will be accepted at the Housing Authority official website at:

Job Type: Full-time

Pay: From $21.34 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person