Office Assistant

Title: Office Assistant

Location: Santa Barbara, CA

Opening: Immediate

Job Type: Part-Time or Full Time

Job Description

AGENCY DESCRIPTION: This position is available for an immediate opening at the Mariposas Project agency in Santa Barbara, CA. We are an Early Start agency, Community Center and Service Provider for speech, occupational, physical and vision therapies along with child development services.

JOB DUTIES & RESPONSIBILITIES: The Office Assistant will primarily be responsible for helping maintain an organized front office by filing, copying, faxing, maintaining supplies inventory, and helping to complete special projects as directed from upper management. The Office Assistant will also be responsible for maintaining communication with staff, and assisting them with their daily requests and inquiries. The Office Assistant will need to report to and take direction from the agency management team.

REQUIREMENTS & SKILLS:

• The ability to multi-task and handle several projects at one time (filing, making phone calls, e-mailing, assisting staff, etc)
• Computer literacy and internet skills and knowledge of programs such as Microsoft Word, Excel. Ability to upload/download files, and work with cloud storage.
• Strong communication skills (both oral and written)
• Strong organization skills for following and initiating office policies, prioritizing workload and systems (attention to detail is critical)
• The ability to maintain confidentiality and HIPAA guidelines and regulations
• The ability to take direction from both staff and upper management
• A friendly, outgoing, self-initiating personality
• Reliable and flexible
• Good references

EDUCATION/BACKGROUND:

• BONUS: Experience as an Office Assistant or in related administrative field

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• Flexible schedule

Schedule:

• Day shift
• Monday to Friday
• No nights
• No weekends

Application Question(s):

• Please list your availability for a video/phone interview.

Experience:

• Customer service: 1 year (Preferred)

Ability to Relocate:

• Santa Barbara, CA: Relocate before starting work (Required)

Work Location: In person