Office Assistant

Job Title: Administrative Assistant
RESPONSIBILITIES:
Under general direction of the Plant Manager, the Administrative Assistant will serve as a receptionist at the front desk for the South Bend Plant, while performing high-level administrative and business support of a complex and confidential nature for the Plant Manager and Plant Leadership Team.
The incumbent will:

• Positively represent McCormick and the South Bend site, in greeting or receiving visitors and provide information regarding business matters as appropriate.
• Ensure accuracy of own work and accuracy of work prepared by others for submission to high levels of the organization.
• Takes initiative and innovative approach to develop solutions and drive process improvements.
• Apply detailed knowledge of the segment of work for which principals are responsible and of the operation, the organization, and its policies and procedures.
• Research and analyze subject matter for the South Bend Plant Manager, Plant Leadership Team, and HR Business Partner.
• Apply high level of PC application skills, including word processing, development of spreadsheets and databases, and presentation of graphic materials.
• Exercise judgment with respect to urgency, confidential information, and potential problems.
• Maintain and update weekly, monthly, and annual system data and reports.
• Manage plant tour requests, office supply management, bulletin board and file maintenance, employee communications, committee service.
• Provide employee customer service, process incoming mail, screen, and direct telephone calls.

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent.
• Minimum 5 years' experience in an administrative and/or business support role.
• Proficiency with Microsoft Word, PowerPoint, and Excel.
• Experience preparing spreadsheets, charts, and graphs.
• Experience creating presentations.
• Aptitude for learning new job-specific computer systems.
• Excellent written and verbal communication skills.
• Ability to multi-task, prioritize competing work demands, plan and organize work to meet
• scheduled deadlines.
• Well-developed organizational skills, including paper and electronic filing systems.
• Strong customer focus with an approachable and helpful demeanor.
• Experience being proactive and timely in responding to requests.
• Excellent attention to detail and high degree of accuracy in all work.
• Ability to exercise discretion and handle confidential material and information.
• Professional, positive, service-oriented behavior in all interactions.
• Ability to anticipate and initiate cyclical activities.
• Proven complex problem-solving and independent judgment abilities.
• Ability to complete projects with limited supervision.

PREFERRED QUALIFICATIONS:

• College coursework or specialized training.

• Proficiency with an ERP system, ideally SAP.
• Proficiency with an email software system such as Lotus Notes, Outlook or related.

Pay Details: $20.00 per hour
Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
Equal Opportunity Employer/Veterans/Disabled
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The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.