Program/Office Assistant

About us

Community Foundation of Noble is a non-profit business in Ligonier, IN. We are professional, agile, social and our goal is to To improve the quality of life in Noble County by serving as catalyst for positive change, enabling donors to carry out charitable intent, and making grants..

Our work environment includes:

• Regular social events
• Casual work attire
• On-the-job training

```Overview:

We are seeking a highly organized and detail-oriented Program Assistant to join our team. As a Program Assistant, you will play a crucial role in supporting the daily operations of our organization. This position requires strong administrative skills that include ability to follow instructions accurately, excellent communication abilities, organizational skills to manage tasks, deadlines, and documentation effectively and the ability to multitask effectively.

Duties:

• Train grantmaking committee members on the online grant portal Foundant GLM.
• Assist grantees on how to use online grant portal Foundant GLM.
• Be liaison between grantees and the grants program.
• Monitors reporting schedules, deadlines, and requirements to ensure consistent grant processing.
• Maintain an accurate file system for all CFNC grants and all other grant programs.
• Schedule and coordinate grantmaking committee meetings, prepare agendas, summaries, minutes, and recommendations, and develop follow-up materials.
• Communicate with grantseekers and manage grant proposals.
• Provide grant-related information and pictures to the Director of Communications & Scholarships for use in press releases, Foundation newsletters, annual reports, and other publications.
• Record and distribute minutes from all grantmaking committee meetings.
• Assist Program Director with non-profit educational workshops/training.
• Provide support and empowerment to members of PULSE as they learn and practice philanthropic skills and knowledge.
• Attend PULSE meetings.
• Maintain a positive working relationship with youth serving organizations.
• Maintain annual compliance forms.
• Greet visitors, direct them according to their needs, answer inquiries, and respond to requests for general information.
• Record all incoming and internal gifts/payments and provide the financial team with a monthly report.
• With gifts complete hand written thank you notes/cards to donors and provide acknowledgements when requested
• Maintain master calendar of Foundation events for visitors and employees, to ensure that appointments, reports, and office functions are accomplished in a timely and efficient manner.
• Run occasional errands to local businesses as needed.
• Share post office mail duties.
• Demonstrate exemplary customer service skills and knowledge.
• Provide annual action plan and goals to the Executive Director.
• Maintain cleanliness of office and common spaces throughout CFNC.
• Become familiar with all CFNC policies and guidelines.
• Perform other duties and responsibilities assigned as necessary or requested by the Executive Director.

If you are a motivated individual with strong administrative skills and a passion for supporting programs, we encourage you to apply. This is an excellent opportunity to contribute to our organization's mission while gaining valuable experience in program coordination.```

Job Type: Full-time

Pay: Up to $20.00 per hour

Expected hours: No more than 37.5 per week

Benefits:

• Paid time off
• Retirement plan

Schedule:

• Day shift
• Weekends as needed

Work Location: In person