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SalaryJOB DESCRIPTION: ADMINISTRATIVE ASSISTANT Non-Exempt
JOB SUMMARY: The first line of communication for Libs Paving by greeting guests, customers, employees, and vendors either in person at the office or via a phone call. Provides support to managers and employees, assisting in daily office needs and managing general administrative activities for Libs Paving.
ESSENTIAL DUTIES AND RESPONSIBILITIES (will include but not limited to):
? Manages all incoming phone calls from 9am to 3pm.
? Manages residential paving and sealcoating quote requests that come from the Libs Paving website and/or daily phone call requests.
? Sets appointments for Project Estimators that originate from website or phone calls as needed.
? Organizes breakfasts/lunches for meetings as needed.
? Organizes and makes travel arrangements as needed.
? Interacts with all potential new hires by directing them to the online application process, providing them with an application or contacting Human Resources.
? Manages all incoming and outgoing mail, deliveries, and visitors.
? Manages all credit applications.
? Orders office and safety supplies; ensure quantities are plentiful, and the copier and fax machine are stocked with paper.
? Works with VP of Operations and Human Resources to update Apprenticeship hours spreadsheet.
? Takes care of daily kitchen upkeep including loading, unloading the dishwasher, and stocking the refrigerator with drinks. Orders drinks and snacks when quantities are low.
? Assists with Social Media posts.
? Monitors and communicates with office cleaning company.
? Has the ability and interest to assist with all other potential project requests.
? Effectively communicates with other team members with the ability to listen as well.
? Maintains an important level of discipline and professionalism as a representative of Libs Paving Co.
CORE VALUES:
? CUSTOMER FIRST, QUALITY ALWAYS: Must hold yourself accountable to do what is needed to go beyond our customer?s expectations.
? GROWTH MINDSET: Must be willing and eager to learn new skills, develop solutions, and teach others.
? OUR #1 ASSET, OUR PEOPLE: Must be appreciative and place value on the people who make Libs Paving, Libs Paving.
? WE NOT ME: Must be able to do the things that help the entire team, not just the individual.
QUALIFICATIONS, EDUCATION AND PHYSICAL DEMANDS:
? Bi-lingual with an emphasis on Spanish.
. Must be dependable with good to excellent attendance and punctuality.
? Must be able to manage multi-task situations.
? Must have a calm and pleasant personality.
? High School Diploma or GED preferred.
BENEFITS: (Must work a minimum of 30 hours per week)
? Comprehensive medical, dental, and vision insurance plans to support team members and their family.
? Paid Time Off (PTO) for Team members can recharge and relax with family and friends.
? Life Insurance at no cost to Team members.
? Safe Harbor 401(k) plan with 100% matching up to 3% and 50% matching on the next 4% of Team members deferral to provide a financial foundation as they plan for their future.
? Profit Sharing and Christmas Bonuses with Team Member personal factors they can control.
? An EAP for team members and their families to give them the resources and tools they need to stay healthy and feel supported at no cost.
? Ancillary Benefits: Aflac
