Office Assistant

Provost & Pritchard is seeking an enthusiastic, client service-oriented person to provide general office support with a variety of clerical activities and related tasks.

Key Duties:

• Provide routine information and direction to visitors and vendors;
• Assist project administrators with administrative and non-technical tasks of all kinds;
• Typing, scanning documents, report preparation and binding;
• Process various steps to new project set up, from submitting information to accounting through project database entries;
• Proposal and Contract pickups and deliveries/ filing documents with the County;
• Primary person to conduct office organization and supply restocking, kitchen clean up daily, facilitate the set up and clean-up of meetings and events, order and pick up lunches for meetings and events, as needed;
• Primary person to coordinate and facilitate shipping to outside laboratories including packaging samples;
• Primary person for electronic and hard copy filing and maintenance of files;
• Communicate with building management and inform staff of important information;
• Manage fleet vehicles;
• Inventory and track tools and devices used by field staff;
• Facilitate delivery and receipt of goods from other P&P offices.

Minimum Qualifications:

• High school diploma or equivalent required, additional college or technical school emphasizing office operations and/or office automation software highly desirable;
• Detail oriented and ability to organize, prioritize, and work independently;
• Strong analytical & research skills;
• Ability to manage difficult client/customer situations;
• Ability to effectively respond to questions from individuals and groups at all levels of the organization verbally and in writing;
• Versatility – able to adapt to changes in the work environment, manage competing demands and deadlines and able to deal with frequent change, delays or unexpected events;
• Basic math skills essential;
• Proficient in Microsoft Office 365 software - Word, Excel, PowerPoint, Outlook.
• Valid Driver’s license

Job Types: Part-time, Temporary

Pay: $18.00 - $22.00 per hour

Expected hours: 20 – 25 per week

Schedule:

• Day shift
• No nights
• No weekends

Work Location: In person