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SalaryThis recruitment will be limited to the first 100 qualified applicants.
The City of Oxnard is seeking an Office Assistant with strong interpersonal and customer service skills. The ideal candidate will have strong attention to detail, excellent organizational skills, good communication skills, and a focus on customer service.
WHAT YOU’LL DO:
- Under varying degrees of supervision, perform a wide variety of general clerical, record keeping, and administrative support duties;
- Assist with coordination and set-up meetings, training, conferences, Department events, and appointments as needed for the Financial Services Division;
- Provide assistance with a variety of duties which include copying, processing, and distribution of mail, processing invoices, Department files, recruitments, and other materials;
- Operate office equipment, including personal computers and duplicating materials;
- May provide backup coverage for other department support staff;
- Performs other related duties as is necessary.
PAYROLL/CLASSIFICATION TITLE: Administrative Services Technician
DISTINGUISHING CHARACTERTISTICS:
This classification is distinguished from the Administrative Services Technician, Senior in that it performs routine clerical support and customer service duties.
SUPERVISION RECEIVED/SUPERVISION EXERCISED:
Receives close supervision and specific direction regarding assignments and deadlines.
WORK SCHEDULE:The normal work week is Monday-Thursday, 8:00am - 6:00pm, and alternating Fridays, 8:00am - 5:00pm. This position will be required to be available to work on weekend days and/or additional hours as needed to respond to workload needs. This position is eligible for overtime pay.
Essential Functions
(This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.)
Performs clerical tasks which may include: sorting, routing, scanning and/or filing documents, mail, forms or correspondence; preparing, organizing and distributing forms and routine correspondence.
Provides reception and customer service by answering and prioritizing calls, greeting customers and providing information and services related to assigned area; responds to inquiries, complaints and requests for information; assists with forms; takes messages; and refers customers to appropriate resource.
Reviews, verifies and/or enters data and information; runs reports; tracks and maintains activity logs; may accept and process payments and transactions, handle cash and make change, enter appropriate payment codes, and/or total and reconcile receipts.
Organizes and maintains files, records and documents according to records retention procedures; monitors supply levels and initiates supply orders; maintains and organizes supplies.
Performs other duties of a similar nature and level as assigned.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to administrative support may be responsible for:
Receiving, sorting, processing, routing and delivering mail;
Operating office machines such as copiers, folding or postage metering equipment;
Providing reception, answering phones and directing callers/visitors;
Preparing and typing documents;
Gathering information and processing applications, forms or payments;
Scheduling meetings and maintaining calendars;
Processing accounts payable/receivable transactions;
Producing standard computerized reports.
Minimum Qualifications
The following are the minimum qualifications necessary for entry into the classification:
EDUCATION:
- High School Diploma or GED
EXPERIENCE:
- One (1) year of related experience
LICENSING/CERTIFICATIONS:
- Possession of, or ability to obtain, a valid Class C California driver's license
- Must be able to speak and understand English to effectively communicate with fellow employees, customers, and vendors
General Information
APPLICATION PROCESS:
- Submit NEOGOV/Government Jobs on-line application.
- Complete and submit responses to the supplemental questions, if required.
- Upload resume, cover letter, proof of degree (transcript), or other requested documents.
Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application.
The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. There is currently one (1) temporary vacancy within the Wastewater Department.
Selected candidate(s) must pass a thorough background investigation.
PLEASE NOTE: Extra-Help positions are not expected to last more than 960 hours. Under the terms of the City's benefits plan and policies, this position is not eligible for benefits due to the short duration of employment. In this position, employment with the City of Oxnard is at will, and those selected for temporary placement retain the option, as does the City of Oxnard, to end employment at any time, with or without notice and with or without cause.
UNION MEMBERSHIP: Positions in this classification are represented by theService Employees International Union (SEIU).
NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions.
Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis.
Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them.
EQUAL OPPORTUNITY:The City of Oxnard is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability or sexual orientation.
REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
LEGAL REQUIREMENT:On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781dhs.gov/e-verify
If you have any questions regarding this recruitment, please contact Brenna Perteet at brenna.perteet@oxnard.org.
NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.
New members (as defined by PEPRA), 2% @ 62; "Classic" members 2% @ 55. The employee will be required to pay a portion of their annual earnings toward their retirement. The City of Oxnard does not participate in social security.
Vacation Accrual Rates:
Sick Leave Accrual Rate:
Deferred Compensation:
Bilingual Pay:
Educational Incentive:
Health and dental:
Level One – For employees hired before January 1, 2023, the City contributes $1,543.00 per month toward medical insurance premiums and an additional $74.21 per month toward dental insurance premiums. Employees will receive cash back if the medical plan they choose is less than the City’s monthly contribution of $1,543.00 per month. Employees who waive medical insurance will receive cash back in the amount $1,243.00 per month provided they provide proof of other qualifying coverage. Any unused dental premium monies are paid to the employee. If employees hired prior to January 1, 2023 make any changes to their health plan, they will be placed in level two.
Level Two - For employees hired on or after January 1, 2023, the City will contribute $1,863.00 towards medical insurance premiums with no cash back. Employees who waive medical insurance will receive $500.00 per month cash back provided they show proof of other qualifying coverage. The City will continue to provide $74.21 per month towards dental insurance.
Life Insurance:
Tuition Reimbursement:
