Office Assistant

If you are looking for a rewarding, long-term position to help local cities, towns, and counties, we have the perfect position for you! We are searching for a reliable Office Assistant to help with our accounting firm’s daily routines as well as completing multiple projects to meet various deadlines throughout the year. This is NOT a secretarial position where you just manage phones and file paperwork; although you will assist with that on a daily basis. Your work will help assist our Municipal Advisors and Accountants with projects that will have a tremendous impact on multiple communities. Your day-to-day routine will consist of EXCEL accounting data entry, updating various EXCEL documents, converting documents to PDF, reviewing and responding to emails, working with numerous state and local government agencies in analyzing data, as well as assisting community officials with various reports. The position will require a tremendous amount of data entry so being VERY proficient in EXCEL, along with a working knowledge of Microsoft Word and Adobe PDF, is paramount! Any State Board of Accounts (SBOA) experience is a plus!

The job description/ requirements are not designed to cover or maintain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time.

Benefits:

7 days total time off for the year (to be used for PTO and sick time), major holidays are also given as PTO. No health insurance automatically provided but can be negotiated (approval after 30 days of employment for the employee only (family health plans not available)).

Minimum Requirements:

• Professional, positive attitude and appearance
• Dependable, trustworthy and have reliable transportation
• Microsoft Office proficient (MUST complete the online Skills Test assigned to this job post in order to be considered for the job).

Job Type: Full-time

Pay: From $20.00 per hour

COVID-19 considerations:
Common surfaces are sanitized regularly. You are provided cleaning/sanitizing supplies. Individual office space with door for social distancing.

Knowledge of Financial/Municipal Advisory services a plus, but not required.

Responsibilities

• Ability to multi-task and work in large volume, small office setting (five or less people).
• Be a positive professional with a solid work history demonstrating computer skills, phone skills and punctual attendance
• Work on multiple tasks simultaneously while switching between task as needed
• Manage highly confidential information and sensitive data. (Must sign agreement)
• Review numerous, large reports for grammar and formatting errors
• Reviews and answers correspondence as appointed and/or directed, incl. via phone and email
• Project follow-ups with outside attorney’s and engineers, as required, ensuring responsibilities are met in a timely manner.
• Accurate data entry, math and spelling skills a must
• Typing, computer skills related to word-processing and/or spreadsheets, and communication skills
• Prepare correspondence, Word documents, Excel spreadsheets, maintain materials, update files, forms and reports and combine into PDF format.
• Maintain complete confidentiality of work materials while following office and SEC policies and procedures
• Must have a comfort level with following step-by-step procedures by memory or written form

Skills

• Must be proficient in Microsoft Office ESPECIALLY Excel, with a working knowledge of Word and Outlook, as well as Adobe Acrobat (PDF)
• Proven experience as an administrative professional or relevant role
• Outstanding communication and interpersonal abilities
• Strong organizational skills and detail oriented
• Excellent verbal/written communication skills
• Must have excellent phone and email etiquette
• Client service skills
• Ability to function in small team environment in your own office
• Problem solving skills
• Must be self-motivated, self-starter, results driven individual
• Must have time-management skills, with the ability to prioritize tasks
• Able to maintain professionalism and a positive service attitude at all times

Minimum Requirements:

• Professional, positive attitude and appearance
• Dependable, trustworthy and have reliable transportation
• Microsoft Office proficient (MUST complete the online Skills Test assigned to this job post in order to be considered for the job. EXCEL Skills Test is a MUST in order for your application to be reviewed).

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus opportunities

Education:

• High school or equivalent (Preferred)

Experience:

• Computer Skills: 3 years (Preferred)
• Microsoft Excel: 1 year (Required)
• Microsoft Word: 1 year (Required)

Work Location: In person