Office Administrator

Job description

Best Choice Roofing is one of the largest roofing companies in the nation, with over 50 locations throughout the US. We are seeking a reliable and dependable Office Administrator for our busy branch. The Office Administrator is responsible for clerical, administrative, and bookkeeping tasks for the entire branch, making sure that all jobs and communications flow seamlessly.

The ideal candidate must be able to work independently and with a team. They must be professional and courteous. They are the glue that holds the communication bridge from management to the branch, so the ideal candidate must be stable and reliable. The ideal candidate will have the ability to function in a face-paced and sometimes stressful environment, with deadline requirements. This position requires a positive attitude and self-motivation.

Best Choice Roofing promotes from within and every employee regardless of starting role, has the opportunity to advance through the company. There are also opportunities for additional compensation.

Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to branch policies

• Scheduling, payroll, and commissions

• Manage phone calls and correspondence (e-mail, letters, packages etc.)

• Manage and tracking accounts receivable for the branch

• Create and update records, spreadsheets, and CRM with personnel, financial, and other data

• Manage inventory of office supplies and place orders when necessary

• Submit timely reports and prepare presentations/proposals as assigned

• Relay updates and/or important information to the branch manager(s)

• Clerical (typing, filing, organizing, etc.)

• Light daily cleaning (sweeping, dusting, emptying desk trash cans, etc.)

• Maintain positive and up-beat environment

• Record and reconcile transactions

• Proven ability to calculate, post and manage accounting figures and financial records

• Perform month-end and year-end closing activities

Skills:

• Proven experience as an Office Administrator, office assistant, or relevant role

• Outstanding communication and interpersonal abilities

• Excellent organizational and leadership skills

• Proficiency with office management procedures and basic accounting principles

• Excellent knowledge of MS Office and Google Cloud Software (MS Excel and Google Sheets)

• High school diploma or equivalent

• Customer service orientation and negotiation skills

• High degree of accuracy and attention to detail

• Prepare daily AR Reports and payments

• Work with homeowners and managers to accurately and beneficially resolve statement disputes

• Process and posts all deposits (checks, wires, ACH) to Quick Books and Excel-based statements

Requirements:

• Minimum of 3-5 years of experience working with QuickBooks Desktop

• Minimum of 5 years of experience as Office Manager or similar

• Experience with accounts payable, accounts receivable, and bank reconciliations

• Strong Organizational Skills

• Strong analytical and problem-solving skills

• Excellent communication and interpersonal skills

• Business Management and roofing industry experience is a plus

Typical Schedule:

• Monday – Friday 8 am – 5 pm

• Nights/Weekends: On Occasion

Job Type: Full-time

Salary: $18.99 - $22.87 per hour

Expected hours: 40 per week

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person