Receptionist/Office Administrator

Job Summary:

The Receptionist/Office Administrator will oversee the general administrative function and activities of the front desk and office.

Duties/Responsibilities:

• Coordinate and organize an orderly, efficient, and friendly front desk area
• Organize & meter outgoing mail and receive & sort incoming mail and email
• Answers incoming telephone calls, determines purposes of call, and forwards call to the appropriate personnel or department.
• Maintains office files; implements an efficient system for other staff to access files and records when needed.
• Order office supplies and maintain a stocked and organized supply closet.
• Enter cash receipts and assist in accounting projects
• Maintain freight database duties include scanning in freight bills and gathering missing information not on paperwork
• Prepare accounts payable checks for mailing
• Ensure office breakroom and conference rooms is cleaned at end of day before leaving.
• Appropriate business casual attire; the Receptionist represents Koller Enterprises, Inc. to external clients at all times.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills, with proven ability to meet deadlines.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• High school diploma or equivalent required; Bachelor’s degree in office administration or related field preferred.
• At least one year of administrative and clerical experience required.