Office Administrator

**Job Title: Office Admin Assistant**

**Company: Mosca Design**

**Location: Youngsville, NC**

**Job Type: Full-time**

**About Us:**

Mosca Design, situated in Youngsville, NC, is a prominent figure in the commercial holiday decorating industry. We specialize in creating durable products tailored for challenging conditions. Our consultative approach involves working closely with clients to design personalized plans for holiday decorations, lighting, and seasonal banners. At Mosca Design, we prioritize customer education, ensuring informed decisions that lead to distinctive and enduring holiday displays.

**Position Overview:**

We are currently seeking a versatile and detail-oriented Office Administrator to join our team at Mosca Design. As an essential part of our office operations, you will collaborate with the office manager, accounting team, fellow Office Administrators and outside sales people to enhance the efficiency and success of our daily tasks. We are looking for a team player ready to handle various responsibilities and adapt to the diverse needs of our office.

**Key Responsibilities:**

- Managing incoming calls and directing them to the appropriate personnel
- Supporting the processing of vendor transactions and financial documentation
- Coordinating daily AR deposits
- Collaborating with the office manager on periodic statement mailings and collections
- Directing inquiries and mail to the appropriate departments
- Assisting in customer file organization
- Processing payments and maintaining financial records in Quickbooks
- Entering and managing contact data in Goldmine
- Handling data entry tasks in Quickbooks

**Additional Seasonal Duties:**

- Assisting the office manager, accounting person, and office admin with various tasks during peak seasons

**Requirements:**

- Proficiency in Quickbooks, Goldmine/Sales Force, Excel, and Outlook is preferred
- Demonstrated ability to thrive in a collaborative team environment
- Strong organizational and multitasking skills
- Excellent communication and interpersonal skills
- Detail-oriented with the ability to maintain accuracy in tasks

**How to Apply:**

If you are enthusiastic about contributing to a dynamic team and being part of a company that takes pride in creating distinctive and enduring holiday displays, please submit your resume and cover letter to [careers@moscadesign.com]. Please include "Office Administrator Application" in the subject line.

Mosca Design is an equal opportunity employer. We encourage applicants from all backgrounds to apply.

```Responsibilities:```
- Perform general office administrative duties, including but not limited to data entry, Sales quotes and Order entry in Quickbooks.
- Provide excellent customer service to clients, sales people and visitors.
- Maintain and organize office files and documents.
- Answer phone calls and direct them to the appropriate personnel.
- Assist with managing office supplies and inventory.

```Qualifications:```
- Proficiency in using Google Suite and other office software.
- Strong data entry skills with a high level of accuracy in CRM Goldmine/Salesforce
- Knowledge of order entry processes in Quickbooks.
- Previous experience in office management or administration is preferred.
- Excellent communication and interpersonal skills.
- Ability to multitask and prioritize tasks effectively.
- Familiarity with phone systems and handling incoming calls.

Job Type: Full-time

Pay: From $1,000.00 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus opportunities

Work Location: In person