Accounting & Office Administrator

JOB DESCRIPTION

Job Title: Accounting & Office Administrator

Reports to: Accounting & Office Manager

Division: Financial Services

Exempt/Non-Exempt Status: NON-EXEMPT

Date: January 2024

Employment Status: Full-time

Summary:
This position works closely with the Accounting and Office Manager as well as the Chief Finance Officer.  The incumbent’s key function is responsible for day-to-day operations of cash management performing advanced professional accounting tasks at a College level within the Division of Financial Services.

Essential Functions:

• Monitor and reconcile the College’s online credit card accounts
• Disburse checks to vendors and maintain check log
• Assist with credit card training and management
• Process1099s and sales & use tax per IRS regulatory requirements
• Help with Accounts Payable and Accounts Receivable
• Prepare semi-annual Sales & Use Tax Refund report
• Maintain the Unclaimed Property log with appropriate details for submission to the State
• Must be able to make independent and informed accounting decisions based upon generally accepted accounting principles and perform these functions in multiple and varied accounting systems.
• Analyze financial data. 
• Develop schedules and reports, and prepare financial projections.
• Assist with Annual Audit.
• Repetitive Daily, weekly, monthly, semi-annual, and annual routine work. 
• Maintain & distribute Budget Reports/Encumbrances 
• Generate reports for team members including the Accounting Manager and Chief Finance Officer
• Post journal entries.
• Answer questions that arise from various departments regarding their budgets and provide details of their accounts upon request.
• Help maintain the Student Accounting System as well as work closely with the Student Accounts department
• Assist Students and Parents with billing issues as needed.
• Assist with other duties and projects as assigned by the Accounting Manager.     

Work Experience/Education Required:

       Minimum Requirements & Qualifications: 

• BA in Accounting, Business, or relevant field
• Two (2) years of related experience
• Must be proficient in word processing, spreadsheet, and database applications
• Experience with MS Office
• Strong analytical skills
• Ability to work independently
• Ability to work as a member of a team

       Preferred Requirements and Qualifications:

• Three (3-5) years of experience in accounts payable and cash management, grants, and contracts
• Experience in Higher Education
• Experience in CAMS and QuickBooks
• Experience in monitoring internal controls and providing training
• Strong analytical skills with the ability to identify and assess errors and assist in maintaining compliance
• Strong organizational skills and the ability to work well independently
• Excellent interpersonal oral and written skills with a professional communication style characterized by integrity, candor, and diplomacy
• Knowledge of federal and state regulations (IRS, Sales & Use Tax), some accounting, and higher education experience in this area is much preferred.

Required Work Hours:

The normal work schedule is Monday – Friday from 8:30 am to 5:00 pm. Onsite.   Scheduled work hours may change or vary from time to time based on institutional need; including added evening hours and/or weekend work as needed.  Incumbents must be willing to travel overnight for professional development.

TO APPLY:

Send a cover letter, resume, and at least three (3) professional references to:  Nadia Bryant, Accounting and Office Manager at nbryant@louisburg.edu.  The position will remain open until filled.

Related by faith to the Methodist Church, Louisburg College is an Equal Opportunity Employer and encourages applications of all qualified individuals.

It is the policy and practice of the College to provide equal opportunity to all persons. The College does not discriminate against its employees or applicants for employment because of race, color, national origin, age (as defined by the Age Discrimination in Employment Act), religion, gender, disability, veteran status, or sexual orientation. This policy applies to all aspects of the employment relationship including, but not limited to, recruitment, selection, advancement, compensation, benefits, transfer, and termination.