Office Administrator

Position: Office Administrator | Full-Time positionDepartment: Student LifeReports To: Dean of StudentsJOB SUMMARYThe Office Administrator for Student Life position is an important component to the operations of the Student Life program at Louisburg College. Under the supervision of the Dean of Students, this position will directly support office activities and operations of the Student Life and Office of Housing & Residence Life programs. The Office Administrator ensures high levels of organizational effectiveness and communication; supervises assigned student employees; schedules meetings and appointments, greets visitors and provides general administrative and computer software support to the Dean of Students. Professional development is expected and supported via funding for professional organization memberships and conferences as well as internal training programs. As a
12-month position, year-long assignments will include student/faculty/staff access card administration, student Medical Records and Immunization requirements administration and collection, summer camp/conference & student housing support, student Safety Background Checks administration, support for housing administration and occupancy management, and related Student Life summer programs.
The Office Administrator position is a 12-month, full-time, exempt position. Experience in Microsoft Office applications including Excel, Publisher, and Access is required. The Office Administrator is responsible for working with people at point of service, has a friendly personality, is able to maintain strict confidentiality, has the ability to perform in a fast-paced environment, and has excellent organizational skills. The College offers on a volunteer basis, a variety of health & wellness benefits. Some benefit selections are offered on a pre- tax basis. The Office Administrator uses multiple software for services related to Student Life including CAMS, Blackboard Transact (Card Access), Guardian (conduct management), Blackboard Connect (LC Alerts), Omni Update, Castle Branch/Safe College educational training software, and other related software.PRINCIPLE FUNCTIONAL RESPONSIBILITIES

Maintain various information databases.

Maintain student ID and residence hall systems.

Set up, administer, and support housing access card and campus wide events through the Blackboard Transact.

Maintain campus portal information through HTML format.

Maintain various on-line calendars.

Maintain budget records and documents for all areas of Student Life.

Maintain inventory of office supplies.

Enter parking ticket violations through CAMS software.

Maintain student medical records through CAMS software.

Perform student criminal background checks.

Maintain Calendar schedules for Dean of Students and various Student Life staff.

Maintain/update student files as necessary.

Respond to telephone inquiries and direct messages to the appropriate staff.

Serve as a receptionist for students and other guests as Student Life office.

Assist the appropriate Student Life staff with various tasks.

Supervise work-study students.

Perform general filing and clerical duties with the Student Life office.

Perform other duties as assigned by Dean of Students.

QUALIFICATIONS

High School Diploma required

Previous administrative or office experience and customer service experience preferred

Demonstrated skills in the following areas: Microsoft Office Suite, Google Suite

Knowledge of student development and leadership development theory desired

Ability to lift 25 pounds

Ability to climb multiple flights of stairs

To Apply:Send a cover letter, resume, and at least three (3) professional references to: Louisburg College, Student Life Dean of Students, Matt Brigner at mbrigner@louisburg.eduLouisburg College, related by faith to the Methodist Church, is an Equal Opportunity Employer and encourages applications of all qualified individuals. It is the policy and practice of the College to provide equal opportunity to all persons. The College does not discriminate against its employees or applicants for employment because of race, color, national origin, age (as defined by the Age Discrimination in Employment Act), religion, gender, disability, veteran’s status, or sexual orientation. This policy applies to all aspects of the employment relationship including, but not limited to, recruitment, selection, advancement, compensation, benefits, transfer, and termination.