Office Administrator

Title:Office Administrator

Department: Finance

Supervisory Position: No

Reports to: President

Hours: Minimum of forty (40) hours per week, typically Monday – Friday, 8:00am – 4:00pm (Evenings and weekends as necessary to complete all tasks required)

Position Overview

 This position is responsible for providing full administrative and organizational support to the Company and its affiliates and managing the corporate office facility.

 Job Responsibilities

• Act as Accounts Payable contact for vendors; answering questions on payments and invoices and solving any problems in a timely manner.

• Invoice Management – G/A Expenses, Land Development, Purchasing etc.

• New Vendor Setup and Data Entry

• Ordering of Office Supplies for the Corporate Office

• Maintain the incoming and outgoing mail, to include distribution to necessary Departments.

• Maintain Corporate filing system

• Any additional administrative and organizational tasks assigned, as needed.

 Direct Reports:

• None

Core Competencies/Required Skills & Abilities 

• Highly organized with excellent attention to detail

• Ability to work independently and take initiative without direction

• Excellent communication and interpersonal skills

• Strategically creative thinker

• Advanced technology skills, including all Microsoft Office products

• Ability to exercise independent judgment

• Ability to be discreet and maintain confidentiality

Required Experience/ Education

• Associate degree or equivalent experience in Business Administration, Bookkeeping, Accounting, or related fields.

Other Requirements (e.g., Travel/ Physical Demands)

• Some travel required. Candidate must own or lease a vehicle and possess a valid driver’s license with insurance coverage.

• This is NOT a remote position. Candidates will be required to report to the Corporate Office.

Benefits

• 401(k) retirement account, with 3% Safe Harbor Employer Contribution beginning upon one full calendar year of employment

• Health, Dental, Vision, and Disability Insurance for you, with full monthly premium paid by the Company.

• 15 paid vacations days per year, starting on January 1st, following one full year of employment with the company. Until that time, employees will earn vacation days on an accrual basis. Accrual shall begin after the 90-day Introductory Period.

Note: This document does not list all duties of the job.  You may be asked by management to perform other duties.  The employer has the right to revise the Job Responsibilities at any time.  This is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.