Office Administrator - Finance

We are seeking a highly organized and detail-oriented Office Administrator to join our team with a dynamic company in the finance industry. As an Office Administrator, you will play a crucial role in ensuring the smooth and efficient operation of our office. Your primary responsibilities will include overseeing administrative tasks, managing office supplies and equipment, and supporting our team through various administrative functions. Must have a bachelor's degree.

Responsibilities

• Oversee and manage the day-to-day operations of the office
• Coordinate and schedule meetings and appointments
• Manage and maintain office supplies and inventory
• Handle incoming and outgoing correspondence, including email and mail
• Provide administrative support to the team, including drafting memos and reports
• Manage office budgets and expenses, including processing invoices and reimbursements
• Coordinate travel arrangements and accommodations for executives and team members
• Ensure office space is well-maintained and organized
• Develop and implement office policies and procedures to improve efficiency and productivity
• Assist with HR-related tasks, such as onboarding new employees and maintaining employee records

Requirements

• Must have bachelor's degree in business administration or a related field.
• Proven experience as an Office Manager/Administrator
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Proficient in Microsoft Office Suite and other office software
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks effectively
• Strong problem-solving skills and ability to work independently
• Knowledge of accounting principles and procedures is a plus
• Familiarity with office equipment and basic maintenance is a plus

Responsibilities:

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist onsite guests
• Answer inbound telephone calls
• Develop and implement organized filing systems
• Perform all other office tasks

Qualifications:

• Previous experience in office administration or other related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• ​Strong organizational skills