Job Description
Office Administrator
Looking for the perfect part-time position? As the Office Administrator, you will play a vital role in ensuring the smooth operation of our office resulting in our overall success. You will provide in-house administrative support to the owner as well as assisting field personnel.
Tughan Electric Inc. is a growing, well-established, and respected residential electrical contractor. Our skilled crew support each other and enjoy working as a team.
Primary Responsibilities
· Oversee and manage all administrative and clerical tasks in the office.
· Assist in the hiring process – composing and placement of employment ads, preliminary interviews, provide, and process new hire paperwork and onboarding. Management of company benefits.
· Organize and maintain office files and records.
· Keep company licenses current – Contractor’s License, Bond, General Liability Insurance, Vehicle Insurance, crew, etc.
· Company Apparel. Order and distribute to employees with semi-annual apparel.
· Use of QuickBooks Online accounting software and tools effectively.
· Assist with AR/AP responsibilities – such as payroll, Simple IRA deposits, invoicing, bank deposits, vendor price changes, preparation of estimates, proposals and billing as needed.
· Work with the company CPA and Bookkeeper when necessary.
· Assist with year-end tax preparation for CPA.
· Increase productivity levels by identifying inefficiencies and streamlining processes in the office and field.
· Serve as the company Notary.
· Other related duties.
Qualifications
- Minimum of an AA in Business Administration preferred.
- Minimum of three years of administrative work experience.
- Proficient in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Knowledge of payroll systems and processes. QuickBooks On-line experience a plus.
- Excellent written and verbal communication skills.
- Ability to multi-task, organize, and prioritize work.
- Display a positive outlook for researching and implementing innovative technology.
- Demonstrate a friendly demeanor.
· Ability to pass a drug test.
· Passing a background check prior to employment.
If you are a motivated individual with a passion for administrative work, we would love to hear from you. Please forward your resume including salary history.
Please note that only qualified candidates will be contacted for further consideration.