Caso Exec Office Administrator

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The Boeing Company is currently seeking an Executive Office Administrator(Level C) to support the Chief Aerospace Safety Office (CASO) organization in Everett, Washington.

The Chief Aerospace Safety Office organization is responsible for strengthening the safety practices and culture at Boeing and advancing the company’s comprehensive Global Aviation Safety strategy, including integrated responsibility for Product & Services Safety, Aerospace Safety Analytics, Global Aviation Safety System and internal Quality Audit function.

The ideal candidate has experience supporting executive directors and interfacing with vice presidents, will be proactive, demonstrate robust attention to detail, and an ability to adjust priorities efficiently and effectively. They will also have the ability to quickly familiarize themselves at a high level with new concepts, possess a high degree of professionalism, and be unflappable in high-pressure, fast-paced environments. Key to the success in this role will be the ability to support and leverage other CASO Executive Office Administrators (EOA) as well as the network of other EOAs across Boeing, working with them to deconflict priorities and schedules rapidly.

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options. Everett, WA.

Position Responsibilities:

• Manages directors’ calendar and scheduling

• Coordinates and processes domestic and international business travel arrangements, monitors designated business traveler's logistics, provides immediate support and aids in resolution when plans are interrupted, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

• Collects, compiles, and monitors data to provide visibility of status for traveler's review and/or signature

• Creates, edits and maintains electronic and written communication

• Assists in tracking and maintaining information relative to department and business operations (maintains and updates organizational charts and distribution lists (DLs), uploads files to the SharePoint, produce, process and store information in a secured location)

• Processes and screens incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Tracks and maintains designated conference room schedules for availability and efficient use of resources

• Manages office supply and kitchen supply ordering

• Supports kitchen maintenance, conference room management, food/beverage orders, safety, mail organization etc.

This position must meet Export Control compliance requirements, therefore a “US Person” as defined by 22 C.F.R. § 120.15 is required. “US Person” includes US Citizen, lawful permanent resident, refugee, or asylee.

Basic Qualifications (Required Skills/Experience):

• 2 + years of experience coordinating and processing domestic and/or international travel arrangements

• 2 years of experience providing administrative support to multiple customers such as directors, and managers

• 2+ years of experience working with Microsoft Office including Outlook, Excel, Word, PowerPoint, SharePoint, and Lync

• Experience coordinating and processing business travel arrangements utilizing Concur or a similar travel and expense management program; generating expense reports for business travel and reconciling corporate credit card charges to ensure timely and accurate reimbursement

• Effective written and verbal communication across diverse audiences

• High attention to detail, self-starter, results driven

Preferred Qualifications (Desired Skills/Experience)

• A Bachelor’s degree or equivalent

• Experience working with executive level leaders and coordinating across multiple organizations

• Develops solutions to a variety of problems of moderate scope and complexity. Refers to practices and procedures for guidance.

• Strong relationship building skills; ability and flexibility to work with different leadership styles

Typical Education/Experience:

Experienced (Level C):

Education/experience typically acquired through basic education (e.g. High School diploma/GED) and typically 4 or more years' related work experience or an equivalent combination of education and experience (e.g. vocational school/Associate+2 years' related work, Bachelor, etc.).

Relocation:
This position offers relocation based on candidate eligibility.

Shift:
This position is 1st shift.

Union:

This is a non-union represented position.

Drug Free Workplace:
Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary Pay Range Experienced Level C: $60,350-$81,650

Applications for this position will be accepted through 4/3/2024

#CASO

Export Control Requirements: U.S. Government Export Control Status: This position must meet export control compliance requirements. To meet export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.15 is required. “U.S. Person” includes U.S. Citizen, lawful permanent resident, refugee, or asylee.
Export Control Details: US based job, US Person required

Equal Opportunity Employer:

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.