Office Administrator

PRIMARY FUNCTION:

The Office Administrator is responsible for providing administrative and clerical support to senior leadership and administration staff in the day-to-day operations of the organization.

MAJOR DUTIES AND RESPONSIBILITIES:

• Greets and assists visitors, staff, and vendors in a professional and courteous manner.
• File, copy, and scan documents, and maintain records and databases.
• Manages the calendars and appointments of senior executives and ensure they are well-informed of their upcoming commitments.
• Oversees incoming and outgoing phone calls, email correspondence, and mail distribution.
• Coordinates and prepares for meetings, conferences, and events, including booking venues, sending invitations, and arranging catering.
• Orders and maintains office supplies, equipment, and inventory, and ensure proper functioning of office equipment.
• Provides general assistance and support to senior executives, staff, and visitors.
• Presents birthday and anniversary awards/gifts on a monthly basis.
• Performs other duties as assigned.

REQUIREMENTS:

• High level of professionalism.

• Excellent verbal and written communication skills, and ability to communicate effectively with senior executives, staff, clients, and vendors.
• Strong organizational, time management, and problem-solving skills, and ability to multitask and prioritize work.
• Attention to detail, accuracy, and quality, and ability to work under pressure and meet deadlines.
• Team player, flexible, and adaptable, and willing to take on additional responsibilities as needed.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other office software and tools.
• High school diploma or equivalent, some college a plus.