Office Administrator

We are looking for a special candidate to join our administrative team with focus on supporting our sales and procurement teams, answering phones, greeting visitors and assisting with company event planning.

JOB DESCRIPTION

• Position Opened: April 01, 2024
• Reports to: Director of Administration
• Status: Full-time Regular
• Location: Chanhassen, MN
• Remote Work Availability: Onsite presence required
• Hours: Normal 8 – 5 work-week with some flexibility
• Travel: Not required

Position Overview

The Office Administrator plays a key role in keeping our operation running smoothly and providing customers and vendors with a positive experience by ensuring that incoming visitors and phone calls are greeted warmly and routed properly, incoming mail is sorted and distributed, and our various teams have the support they need to maintain focus in their primary areas.

Duties & Responsibilities:

• Welcomes visitors, answers and routes incoming phone calls.
• Assists sales with tasks such as updating sales orders.
• Coordinates customer communication regarding repair and return materials by sending repair reports, quotes and invoices, and receiving repair authorizations.
• Supports purchasing with tasks such as monitoring purchase order acknowledgements and updating due dates in the ERP system.
• Sorts and distributes incoming mail.
• Helps to maintain accurate customer and vendor contact information.
• Assists with providing data and reports to various departments.
• Plans and executes company events including customer visits, holiday events, all employee meetings, and sales seminars.
• Other duties as they may arise.

Minimum Experience:

• 3+ years working with Microsoft Office (Outlook, Word, Excel, Access, PowerPoint).
• Demonstrated ability to exercise independent judgement and discretion.
• Superior communication and problem-solving skills.

Other Skills/Knowledge/Experience:

• Experience with ERP/ MES software (Aptean/Intuitive) is a plus.
• Team oriented with a positive, can-do attitude.

Equal Opportunity Employer:
As an equal opportunity employer, it is the policy of Control Concepts to prohibit discrimination and harassment of any type and to afford equal employment opportunities to employees or applicants for employment without regard to any legally-recognized basis including but not limited to: race, color, religion, sex, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, uniform service member status or any other protected class under federal, state or local law.

Job Type: Full-time

Pay: $25.00 - $26.25 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Microsoft Office: 3 years (Required)
• Administrative experience: 1 year (Preferred)

Work Location: In person