Office Administrator

Immediate Supervisor: President / CEO

Job Related Experience: Minimum 2 years experience of office management, administrative assistant experience, or equivalent

Physical Requirements: Ability to lift up to 25 pounds and occasionally up to 40 pounds

Basic Job Summary: The Office Administrator will assist United Way of Central Minnesota in furthering its mission by responding to phone calls, emails, and other interpersonal actions with community members. This position is frequently the first point-of-contact by someone outside of the organization. In addition, the Office Administrator will actively support, assist, and collaborate with UWCM staff.

Responsibilities

Key Position Responsibilities Include:

• Provide high level and responsive administrative support for staff
• Answer and appropriately respond to phone calls, front entrance requests, and emails from community members and stakeholders
• Maintain calendars and staff directories, schedule and attend meetings, and schedule travel and accommodations
• Create monthly Board agendas and minutes, attend Board meetings and create comprehensive minutes, and communicate with Board members regarding UWCM news and events
• Working with Marco for technology purposes
• Collaborating with the Finance and RD Departments to assist in tasks associated with Workplace Campaigns including printing pledge registers and filing campaign envelopes, printing and mailing thank you letters, mailing solicitations letters, opening and distributing mail, auditing campaign envelopes, and creating bank deposits
• Order supplies, initiate new hire Google Doc, and setting up new staff in Vonage and Marco
• Updating the Surviving the Tough Times 211 Resource Guide and the Holiday Program List
• Represents UWCM with the highest standards of ethics and respect to diversity, equity, and inclusion
• Internal staff tasks such as birthday and anniversary recognition, staff “Props,” sympathy cards, and other items related to the personal and professional lives of staff
• Leading the Live United Essay Contest
• Other duties as assigned

Minimum Qualifications:

• Minimum 2 years experience of office management, administrative assistant experience, or equivalent
• Strong verbal and written communication skills

Job Type: Full-time

Pay: $19.82 - $23.87 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Saint Cloud, MN 56304: Relocate before starting work (Required)

Work Location: In person