Job Description
POSITION SUMMARY
The Office Administrator answers incoming calls, oversees the company’s facilities and supplies and provides administrative support for the company.
ESSENTIAL JOB FUNCTIONS
- Maintenance, Systems, Supplies (Duluth offices)
- Assist with all building layout, operations, and maintenance as directed
- Unpack office supply orders and put them away in appropriate locations
- Maintain a clean and organized office environment including seasonal decor
- Coordinates office supply needs
- Share office supplies needed with the Executive Assistant for overview and assist with ordering office supplies
- Keeps track of all company supplies inventory including but not limited to: paper, cleaning and bathroom supplies, kitchen supplies, office/department needs in both Duluth offices
- Maintains good relationships with all office vendors
- Communicate all maintenance issues to the warehouse manager
- Maintain inventory of the interview paper cabinet at all times
- Administration (Duluth offices)
- Assists managers with needs as requested
- Answers incoming calls
- Assists the Executive Assistant with planning and execution of company and community events
- Prepare onboarding room for each onboarding
- Prepare premailers for upcoming Appointments
- Performs a variety of administrative tasks for the company as needed.
- Assists with all company culture and community events
- Make sure everything that needs to go interoffice (to Duluth to Metro and Metro to Duluth) happens in a timely manner
- Maintain the DBS family board and audit monthly
- Organize outgoing mail
- Organize Duluth office events such as game night and etc.
- Inventory collateral for Sales & Production and report to Marketing monthly
- Vision, Mission, Values
- Lives out the company's vision, mission, and values
- Provides remarkable customer experiences
EDUCATION AND EXPERIENCE
- High school diploma or GED preferred
- 1+ years of experience in an administrative support role OR a combination of education and experience that illustrates a proven track record in this field.