Office Administrator

Are you passionate about spending quality time with seniors and providing the care they deserve?

Are you interested in joining a team that truly cares about its employees and values their voice?

Do you aspire for career growth and development opportunities?

If your answer is a resounding "yes" to these questions, we would love to hear from you.

The One Senior Care family of businesses, including LIFE-NWPA and Cherry Blossom PACE, work as a team to help seniors stay safe, healthy, and independent in their homes and communities. We are a premier healthcare provider striving to provide excellent patient care beyond the traditional boundaries of medical insurance plans!

Benefits:

• 9 Paid Holidays
• 3 Weeks and 1 Day of Paid Time Off Accrued from the Date of Hire for Full-Time Employees
• Annual Pay increases for Performance
• Medical, Dental, & Vision
• Free Life and AD&D Insurance Plan
• Health Savings and Flexible Spending Accounts
• Short Term Disability Insurance
• Group Voluntary Term Life Insurance for Employee, Spouses, and Dependents
• Paid Parental Leave
• Tuition Reimbursement
• Retirement Plan with Up to 5K Matching Annually / Vesting Schedule (Pre-taxable Savings)

Hourly Wage:

$21.00 per hour

Duties/Responsibilities:

• Answer administration office telephone and direct calls to the appropriate person. Optimize, manage and record, as needed, Phone Tree Messages.
• Maintain and update Employee Directory, Extension List, Email Groups and Location Contact Sheet.
• Schedule Executive Level meetings, interviews, outings and other calendar related items via Outlook.
• Coordinate and schedule multiple leadership team attendee meetings
• Attend meetings, record and draft minutes, and distribute for review. Maintain a database of meeting minutes.
• Responsible for preparing and mailing Board Reports, correspondences, and notification of Board and Committee meetings.
• Maintain executives’ schedules and travel arrangements. Will also arrange travel accommodations for employees traveling on company business and candidates.
• Provides administrative and project support to the Chief Executive Officer, Chief Financial Officer and other senior leaders as assigned.
• Enter all Contracted Provider Agreements in Multiple places for all entities w/i organization.
• Day to day liaison as needed for coordination of Velocity Networks, Doyle Security, HGT, Housekeeping, Copier, Badge Printers, etc. as well as coordinating access for Adobe Pro, Zoom, and DocuSign accounts. Liaison with IT Vendor to ensure meeting room technology is functioning as needed.
• Manage SharePoint access and provide troubleshooting for staff.
• Ensure meeting rooms are maintained and fully operational technically.
• Print Participant & new employee badges, maintain supplies and troubleshoot badge printer challenges. Receive mail, admin office fax, mailbox monitoring, etc.
• Procure and stock weekly corporate office snacks and related items. Order food as needed for meetings.

Requirements:

• Successful completion of background check, physical, drug screening, TB Screening

Our organizations provide equal employment opportunities to all employees and applicants for employment. It prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

The OSC family of businesses will only hire qualified individuals to work in a federally funded healthcare program. Please note that this excludes anyone convicted of a crime that could jeopardize the safety and well-being of the frail senior population that OSC/LIFE-NWPA/CBP serves. All individuals must disclose any conflicts of interest upon applying for a position and agree to a thorough background check when an employment offer is extended.

Employment Requirements: Successful completion of Pennsylvania Criminal History Check, PA DHS Child Abuse Clearance, Office of Inspector General check, and FBI Fingerprinting for Child Protective Services Law (at employer’s expense). Successful completion of post-offer employment drug screening and physical (at employer’s expense). CPR and First Aid Certification, or willing to obtain at employer’s expense. Individuals must have one year of prior experience caring for the frail elderly or willing to complete Company paid training to meet this requirement.