Office Administrator

THE COMPANY:

TransPremier, LLC. serves Florida's leading road construction contractors with integrated milling, road clean-up, material hauling, and equipment mobilization services that prioritize safety, integrity, and eco-consciousness. Our people, experience, integrity, and priority of safety make us Central Florida’s leading asphalt hauling company. TransPremier has helped build America since 2000 and is committed to offering only the highest caliber of road development services in the market.

TransPremier offers a comprehensive benefit program which includes health, dental, vision, and life insurance, as well as 401(k), paid holidays, and paid vacation. TransPremier is a Drug and Alcohol-Free Workplace and an Equal Opportunity Employer.

OUR MISSION:

Serve the Florida community by providing our customers with efficient and professional asphalt hauling, road clean-up, and milling services that prioritize safety, integrity, and eco-consciousness.

OUR VISION:

Be the leading integrated service provider within Florida’s road construction industry by providing trustworthy services, encouraging innovation, and empowering our employees.

THE JOB:

The Office Administrator is responsible for completing administrative tasks related to the office operation and property maintenance. The Office Administrator completes clerical duties such as preparing client invoices, preparing subcontractor statements, and tracking expenses related to the office and property. The Office Administrator organizes property maintenance (including cleaning, waste, lawn services, etc.). The Office Administrator ensures that office operations run smoothly and ensures office supplies and employee uniforms are stocked.

The ideal candidate is organized, detailed, project oriented, proficient in Microsoft Office and responds well to instruction. The ideal candidate can communicate efficiently in English and in Spanish. The ability to successfully handle multiple tasks is essential.

JOB DUTIES:

• Prepare client invoices and review subcontractor statements.
• Maintain contract and price negotiations with office vendors and property service providers (including cleaning, catering, waste, lawn services, etc.).
• Track payments of accounts related to office and property expenses.
• Maintain office systems and organize property maintenance.
• Serve as the point person for Office Administrator duties including maintenance and repairs, mailing, supplies, bills, errands.
• Organize office operations and procedures, design filing systems, and complete clerical functions.
• Track and replace office supplies as necessary to avoid interruptions in standard office procedures.
• Track and replace employee supplies (uniforms, electronics, etc.)
• Manage reception, emails, letters, packages, phone calls and other forms of correspondence.
• Assist colleagues whenever there is an opportunity to do so.
• Complete other assigned duties as needed.

QUALIFICATIONS / MINIMUM REQUIREMENTS:

• Proven experience as an Office Administrator, executive assistant, secretary, or relevant role.
• BS/BA in office administration or relevant field is preferred (or proof of equivalent experience).
• Familiarity with office management procedures and basic accounting principles.
• Familiarity with property management is a plus.
• Proficient in Microsoft Office
• Outstanding communication and interpersonal skills.
• Strong written and oral communication skills are essential.
• Fluency in speaking and writing English and Spanish a must.
• Ability to solve practical and analytical problems.

PHYSICAL DEMANDS:

• May require sitting or standing for extended periods of time.
• Physical ability includes lifting 25 to 40 lbs.
• Occasional exposure to outdoors.