Office Administrative Assistant (Part-Time)

Nippon Shokken U.S.A. is the leading sauce and seasoning manufacturer in Japan, and trying to expand the business more in the US.

◆ MISSION Make American food tastier and more convenient as Japan's No. 1 Sauce Company.

◆ JOB SUMMARY

Office Administrator is in charge of accounting, order processing, receiving payment information, and supporting sales representatives. Skills needed are preciseness and speed.

◆ WORKING HOURS

• Monday through Friday
• Flexible hours
• 4 hours per day (8:30 am-5:30 pm)

◆ ESSENTIAL DUTIES AND RESPONSIBILITIES

• Accounting- Process receipts for everyone in the office. Understanding correct information and process for reimbursement.
• Accounting- Put receipt information in purchase item list and submit to headquarters within due date.
• Accounting- Manage, fill out, and submit time attendance sheet
• Order processing- Manage and make customer list, NET pricing form, Terms and Conditions, and contracts.
• Order processing- Troubleshoot for any shipping problems.
• Order processing- Process orders from customers and also the ones forwarded from sales reps.
• Accounts Receivable- Update customer list when needed. Update AR list daily.
• Accounts Receivable- Contacting customer’s accounting department through calls or email to have payments made within due date.
• Sales support- Make sample kits.
• Sales support- Help send DMs. Help ship out any packages.
• Sales support- Update target sales sheet for each customer.
• Sales support- Make appointments with customers.
• Inventory- Check stock of office supplies and order upon manager’s approval.
• Inventory- Manage and check sample stocks twice every month (mid-month and end of the month). Order them upon manager’s approval.
• Take phone calls.
• Receiving packages.
• Manage morning announcements and company notices.
• Report to manager about daily progress, problems and proposals.
• Other tasks asked by the manager.
• Job duties are not limited to list above.

◆ SUPERVISORY RESPONSIBILITY

• None

◆ QUALIFICATIONS, EDUCATION, KNOWLEDGE, SKILLS, and ABILITIES

• Legally authorized to work in the U.S. without current or future sponsorship for employment visa
• Associate or higher degree required
• Valid driver license
• Report to office every morning in own or public transportation
• Read, write and speak business level English
• Basic calculation skills (i.e. Cost, profit, profit margin, and expense)
• Ability to lift min. 40 pounds
• Able to type 30 words within 1 minute without any mistakes
• Ability to stay seated 8+ hours
• Ability to use MS Office Suite (PowerPoint, Excel, Word, Outlook), Windows operation system, and Google
• Comply with company rules
• Follow company policies
• Punctual
• Focus on the task given by the company
• Is honest, tenacious and can work continuously
• Collaborate and cooperate with own department and other departments
• Able to prioritize tasks and manage time well
• Keep company and customer information (price, product, inventory, sales data etc.) confidential
• Take manager’s and supervisor’s advice and suggestion honestly to improve one’s speech, conduct and behavior
• Able to manage tasks with precision and speed
• Adaptive to various cultures

Note:
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.
We are an equal opportunity employer with a policy of hiring and promoting on the basis of qualifications, proven ability and level of contribution without regard to race, color, creed, ethnicity, sex, gender, gender expression, religion, marital status, age, or ancestry, genetic information, medical condition, sexual orientation, gender identification, or any other protected classes, characteristic or consideration made unlawful under applicable federal, state or local laws.

Job Type: Part-time

Pay: $19.00 - $22.00 per hour

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Administrative: 1 year (Preferred)

Work Location: In person