Nysut Administrative Assistant

Overview:

NYSUT is seeking an experienced full-time Administrative Assistant to assist with multiple priorities simultaneously, supporting staff in an administrative capacity in our Legislative, Political and Organizing Department. NYSUT’s Legislative, Political and Organizing Department is responsible for implementing the organization’s legislative, political, and organizing priorities as articulated by the Board of Directors, NYSUT Officers and leadership team.

The Administrative Assistant will report to the Department’s Office Manager and will work with and on behalf of the Director of Legislation and the Political Director. Establishing contact with external entities, including but not limited to elected officials and their staff, is also anticipated.

Primary Responsibilities:

· Assist in event and meeting planning, by working with the assigned staff to coordinate meeting locations, attendees, registration, meeting materials and other items required to support member involvement.

· Provide general administrative support including tracking and reporting expenses; preparing expense reports; ordering supplies; calendaring appointments.

· Assist in preparing materials to be distributed to the Legislature, members, and the general public. Type, prepare, proofread all documents. Draft correspondence and other materials as requested. Must have strong communication skills.

· Answer general questions received via various platforms and mediums and as necessary refer matters to appropriate staff. Take the initiative to answer questions and resolve problems.

· Provide support for special projects, which may include researching matters, compiling data and information.

· Maintain and organize electronic filing systems.

· Engage in special projects and other duties as assigned.

Qualifications:

· Strong writing and proofreading skills.

· Must be detail oriented with the ability to manage multiple tasks simultaneously.
Excellent communication and interpersonal skills.

· Must be proficient in Microsoft Office 365 (i.e., Word, Excel, Outlook) and have experience with Internet research.
Must be a self-starter, take initiative, and work well in a fast-paced environment.

· Familiarity with Zoom and Microsoft Teams is preferred (facilitating and managing presentations and meetings in both environments, including registration and alternate rooms).

· A strong knowledge of Word, PowerPoint, and Excel, including formulas, is preferred.

· Familiarity with the Legislative Retrieval System, Board of Elections is preferable, but not required.

· Ability to work independently, as well as within a team.

Why Should You Apply?

· Competitive salary and excellent benefits, including comprehensive medical and dental insurance plans, life and long-term disability plans, and retirement plans

· Generous PTO plan

· Work-life balance

· Collaborative and supportive work environment with a diverse group of experienced professionals

· Opportunity to work in a highly respected organization, make a meaningful difference in the lives of working people, and be a proud part of the labor movement at the local, state, and national levels.

NYSUT- Who are we?

NYSUT is a statewide labor organization affiliated with more than 1,200 local unions, each representing its own members. NYSUT is affiliated with two national unions, the American Federation of Teachers (AFT) and the National Education Association (NEA). NYSUT represents nearly 700,000 people who work in, or are retired from, New York's schools, colleges, and healthcare facilities, including teachers, teacher aides and assistants, college and university faculty and professional staff, school bus drivers, custodians, secretaries, cafeteria workers, nurses, and other healthcare professionals. NYSUT’s policy is to ensure an equal employment opportunity to all persons without regard to race, color, national origin, religion, age, sex, disability, sexual orientation, gender identity or any other characteristic protected by the law.

How to Apply:

Interested applicants should submit a cover letter and resume to hr@nysut.org by March 13, 2024

www.nysut.org

Job Type: Full-time

Pay: $26.72 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work Location: In person