Position Requirements
- Excellent computer skills, including Word, Excel and Outlook in a Microsoft Windows environment.
- Effective oral and written communication skills.
- Excellent interpersonal skills.
- Able to exhibit a high level of confidentiality.
- Excellent organizational skills.
- Ability to learn quickly and adapt to changing environment
- Must be able to identify and resolve problems in a timely manner.
- Must be able to gather and analyze information skillfully.
Education and Experience
- Such training as may have been gained through graduation from a four year college or university;
- any equivalent combination of experience and training.
Physical Demands
Work Environment
Position Duties:
- Schedule/facilitate/attend all necessary meetings; take/prepare minutes for distribution to attendees. Contact attendees for agenda items; prepare agenda.
- Compose, type from notes, written materials, and other sources, correspondence, forms, reports, etc. regarding agency activities for the Deputy MH Administrator, Administrator, Fiscal Department, and the MH Department.
- Reviews and responds to routine correspondence, schedules appointments and meetings, monitors due dates on projects, and coordinates other administrative details as directed.
- Scans and files correspondence; sets up new files when needed.
- Assist in mail collection and distribution between office sites; process outgoing mail, and when necessary, take it to the post office and/or recipient.
- Receive, screen and direct telephone calls and visitors; take and relay messages when necessary.
- Prepare and process purchase orders from vendor quotes, equipment orders, and tracks orders and returns for the Mental Health Department.
- Setup video conferences and webinars.
- Assists the MH Department with projects, reports, events and department processes.
- Supports the clerical/support staff as needed for front office coverage and the support of all MH/DS Department processes and procedures for reports, projects, and correspondence.
- Support the TCM Department with their Wellness and fiscal responsibilities for data entry, processes, reporting and monthly statistics.
- Assist with events and trainings, such as the Consumer Holiday Event, the annual Mental Health Walk, Crisis Intervention Training and other events/trainings as needed.
- Will assist with data collection, scheduling and reporting of the commitment process, court hearings, Mental Health First Aid Trainings, Question Persuade Refer Trainings, and other required systems and trainings.
- Will assist in the monitoring and processing of information for our mail chimp list serve system.
- Maintain a cooperative working relationship with other departments, agencies, providers, and governmental bodies.
- Other duties as assigned by the MH Deputy Administrator, Administrator, IT Department, HR Department and the Fiscal Department.
Additional Duties:
- Performs related work as required.
- Use of personal vehicle may be required. Must be able to drive and have valid driver’s license.
Conclusion
This position description serves as a guideline for communicating the essential functions and other information about the position to the applicant/employee. It is not intended to create a binding employment contract nor cover every detail of the position and may be changed where appropriate.