Marketing Coordinator

Scope: The primary function of the Marketing Coordinator is to provide support to the Marketing and Business Development team in achieving W.E. O’Neil’s goals and initiatives. The Marketing Coordinator will be an integral member of the team by helping to secure new work through the strategic development of company collateral, qualification packages, proposal responses, and presentations. Coordinators are given specific duties and all work shall be accurate and timely while possessing high quality in its completeness.

FLSA Status: Exempt

Salary: $54,900 - $70,000

Reporting Relationship: Reports to the Director of Business Development and Marketing

Core Competencies & The duties, responsibilities, attributes, and skills of the Marketing Coordinator typically include, but are not

Responsibilities: limited to:

Duties & Responsibilities

• Participates in marketing meetings to ensure coordination and prioritization of marketing efforts.
• Will work in conjunction with operations staff, to develop marketing collateral, proposals, and presentations.
• Participates in the creation of effective collateral materials.
• Assists with the outline and response to requests for proposals, qualifications, and bid packages.
• Participates in preparing effective presentations.
• Maintains and updates collateral information and materials.
• Assists in the maintenance of database contacts, leads and opportunities.
• Assists in the development and distribution of press releases.
• Assists with updates to database for project and resume content for collateral.
• Assists in preparing social media posts.
• Assists in the creation and maintenance of website content.
• Maintains library of photography.
• Assists with the development and maintenance of collateral for recruitment purposes.
• Assists in the development and branding of company materials.
• Supports efforts to achieve the goals of the company business plan.
• Assists with the development and distribution of internal communications.
• Provides basic client and project opportunity research.
• Assists with tasks associated with the Project Marketing Process (PMP[EJ1] ).
• Is a brand ambassador.

Personal Attributes

• Basic understanding of guidelines and strategies for pursuing clients and/or projects in the AEC industry.
• Familiar with branding concepts.
• Should possess some graphic design capabilities.
• Should be able to present information in a clear and concise manner.
• Possesses a sense of urgency and meets deadlines to internal and external clients.
• Capable of updating and adding new content to Cosential.
• Understands how to develop professionally written documents and presentations.
  • Strong organizational skills with the ability to prioritize multiple projects.
• Takes initiative and strives for increased responsibility and has a desire to learn.
• Shows emotional maturity, punctuality, dependability, and strong work ethic.
• Shows the desire and willingness to progress to Senior Marketing Coordinator role and responsibilities.
• Shows alignment with and promotes our corporate mission, vision, and values.
• Meets deadlines to internal and external clients.
• Strives to improve internal and external client service.

Interpersonal Skills

• Works well as part of a team.
  • Energetic and personable.
• Self-motivated and contributes to the team morale.
• Fits into our culture and relates to our people.

Qualifications: Education & Experience

• College degree preferably in Marketing or Communications
• 1+ years of marketing experience in the industry
• 1+ years of experience producing proposals and marketing collateral
• Understands and effectively uses company software programs and systems:
• Proficiency in basic computer skills and programs including Microsoft Word, Excel, PowerPoint, Teams, Outlook
• Proficient in Cosential or similar CRM software
• Proficient in Adobe Creative Suite including InDesign, Illustrator, and Photoshop.
• Ability to navigate, and organize files and folders in cloud-based platforms, such as Box.com

Physical Demands: Performance of the required duties will require physical ability to climb ladders and negotiate work areas under construction, when visiting a W.E. O’Neil job site. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear and stand throughout the workday.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment: While performing the duties of this job, the employee regularly works in one of W.E. O’Neil regional offices and on occasion may be required to visit the construction work site where the employee may be exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud.

These are considered the core responsibilities of the position. Employees are encouraged to reach beyond their current responsibilities to foster professional growth, but only as they can remain accountable for their core responsibilities.