Management Analyst, Senior - Pm Capital Planning

Salary: $67,537.60 - $99,361.60 Annually
Location : Eugene, OR
Job Type: Limited Duration
Remote Employment: Flexible/Hybrid
Job Number: 202300539
Department: County Administration
Division: CAO Capital Improvements
Opening Date: 11/14/2023
Closing Date: 12/4/2023 11:59 PM Pacific
FLSA: Exempt
DESCRIPTION
About the Position
Lane County Administration seeks a Senior Management Analyst to manage facility design and construction projects in the office of Capital Improvements. The incumbent will work independently, in conjunction with other team members within Capital Planning and Facilities Management, provide assistance to the Capital Planning Supervisor, and frequently manage contracts for professional services.
*Note: Based on current funding sources, this is a limited-duration position through June 30, 2025. It is anticipated, but not guaranteed, that this position will shift into a full-time regular position when the current funding is exhausted.
What you'll do:

• Coordinate communication of project planning and design issues between design professionals and County staff; coordinate technical review processes with appropriate County staff.
• Direct Architects, Engineers, and other professional consultants to ensure conformance with established facility management standards, project budgets, and project schedules; prepare documents for internal project authorization.
• Direct construction Contractors to ensure conformance with established facility management standards, project budgets, and project schedules in accordance with Contract Documents.
• Participate in the development of project budgets and projects schedules; prepare documents for internal project authorization.
• Participate in the development of professional service agreements with Architects,
• Engineers, and other professional consultants; define scopes of work; negotiate fees; write service agreements.
• Participate in development of professional service agreements with construction Contractors.
• Administer multiple capital projects simultaneously; manage expenditures; authorize contract payments; coordinate project scheduling and planning.
• Provide technical and/or professional consultation to other programs, divisions, or departments within the County for facilities-related issues.
• Prepare procurement documents and administer selection processes for professional consulting and construction services.

Ability to:

• Work comfortably in a dynamic environment.
• Work both autonomously and collaboratively.
• Prioritize work tasks.
• Manage multiple projects simultaneously.
• Manage cost and schedule of projects.

Knowledge of:

• Principles and practices of project management and administration Facilities construction industry principles, practices, and procedures.
• General architectural, landscape architectural, and engineering practices Construction materials and methods.
• Effectively utilize AutoCAD.

About the Division
The County Administration Office (CAO) provides an array of services to community members, County departments and partner organizations. It is the focal point for implementing policies approved by the elected Board of County Commissioners. The County Administration Office also works to anticipate customer needs, manage the day-to-day operations of the County, and guide County-wide work to achieve our strategic objectives.
We have four Board-approved priority areas to guide our work:
Safe, Healthy County
Vibrant Communities
Robust Infrastructure
Our People & Partnerships
We use each of these priority areas to inform decisions as we responsibly manage limited resources to deliver vital services with passion, innovation, and integrity.
Schedule: Monday - Friday; 8:00am - 5:00pm; with flexibility. Must be available days, and infrequently during evenings or weekends, due to the nature of the position and its distinguishing characteristics.
*This is a LIMITED DURATION, non-represented position*
QUALIFICATIONS
Training:

• Bachelor's degree in Architecture, Engineering, Construction Management, or a closely related field.

Experience:

• Four years of professional experience in public or business administration, public affairs, or a field directly related to area assigned.
  
• OR an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Licensing Requirements(positions in this class may require):

• Oregon Driver's License.

Preferred Qualifications:

• Educational background or other certification in engineering, architecture, and/or construction would be beneficial.

Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.
CLASSIFICATION DETAILS
Management Analyst, Senior Classification Details
SUPPLEMENTAL INFORMATION
Equal Employment Opportunity
Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
Strategic Plan
In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The 2022 -2024 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.
Veteran Preference Information
Careers with Lane County Offer Extraordinary Benefits
At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career. Read on to learn what great benefits await you in a career with Lane County.
Introducing , Lane County's benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today's date.
Collective Bargaining Units:
Admin-Pro
AFSCME
AFSCME Nurses
AFSCME Physicians
FOPPO
LCPOA
Local 626
Prosecuting Attorney's
Benefits to keep you & your family well - Physically
Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.
Medical/Rx/Vision - Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:
If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.
Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.
Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.
Dental - Lane County provides dental coverage for employees and their eligible dependents.
Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.
Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.
Benefits to keep you & your family well - Financially
Retirement - Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)
Disability - Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.
Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.
Holidays - Lane County provides 10 paid holidays per year:
New Year's Day Independence Day
Martin Luther King Jr's Birthday Labor Day
Presidents' Day Veterans' Day
Memorial Day Thanksgiving Day
Juneteenth Christmas Day
Life Insurance - Lane County pays for employee group term life insurance.
County-paid Training & Development to keep your career well
On-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.
Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.
Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.
Lane County offers these other valuable benefits
Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement.
Vision - Eligible employees may purchase supplemental vision insurance.
Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse.
Aflac - Optional employee-paid voluntary group coverage is available through Aflac.
Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.
The above information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group. Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.
For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.
01
IMPORTANT: Please ensure you have included all RELEVANT education, employment and lived experience in your application. To ensure compliance with Oregon Equal Pay laws, Human Resources will conduct a wage analysis based on the information you have provided in your application to determine the appropriate starting wage if you are selected.

• I acknowledge I have provided all relevant education and employment history.

02
Please note that responses to supplemental questions are reviewed separately from your application, cover letter, and resume, and that points assigned are points question is worth. Total supplemental questionnaire score is 100 points. Be as specific as possible in your responses to showcase your qualifications.

• Acknowledged.

03
What is your highest level of education?

• High School diploma or equivalent.
• Associate's degree.
• Two-year technical certificate or coursework.
• Bachelor's degree.
• Master's degree or higher.

04
How many years of progressively responsible experience do you have in the areas of architectural design, construction and/or project management?

• Less than one year of experience.
• 1 - 2 years of experience.
• 3 - 4 years of experience.
• 5 - 6 years of experience.
• 7 - 8 years of experience.
• 9 - 10 years of experience.
• 11 years or more of experience.

05
Describe the most recent capital project that you worked on. Include in your response the ...