Maintenance Office Assistant

About us

PMI of New Mexico is a professional property management company located in Las Cruces, NM. Our goal is to provide Owners with an inclusive, honest, and dedicated management service while at the same time providing tenants with the same honest and dedicated service to ensure the quiet enjoyment of their rental property. Providing this service can only be achieved with an honest and dedicated team that embodies these characteristics as well.

Job Overview:

We are currently seeking a Maintenance Office Assistant to join our team. As a Maintenance Office Assistant, you will be responsible for assisting the Maintenance Superintendent and Coordinator with various clerical, adminstrative, organizational, and other maintenance related tasks to ensure the smooth operation of the properties we manage. This is an important role in our organization, and we are looking for a detail-oriented individual who takes pride in their work.

General Tasks & Duties:

• Assist maintenance team with everyday management, organization, facilitation, and execution of maintenance.
• Assist with opening up units for showings/viewings. MUST adhere to unlicensed persons expectations. Viewing/showings would be 2-3 times a week.
• Assist with Sheriff lockouts.
• Phone and email communication with vendors, techs, tenants, & management.
• Assist W/tech time logs.
• Placing and retrieving signs and lock boxes.
• Assist Coordinator with auditing work orders.
• Posting of docuements at properties.
• Assist with loaner AC & portable heater tracking.
• Assist with property keys as directed by Superintednent & Coordinator.
• Gather info and pics from the field.
• Running errands.
• Other tasks and responsibilites as assigned by management.
• Will report to Maintenance Superintendent & Coordinator.

Qualities/Skills/Requirements:

• Honest, trustworthy, and reliable.
• Punctual and ready to work.
• Excellent verbal and written skills.
• Has the ability to communicate clearly and effectively.
• Customer service skills; friendly, professional, patient, and flexible.
• Ability to assist in any area of need and make quick transitons to new tasks.
• STRONG organizational skills.
• Has a keen attention to detail.
• Multitasking capabilites are a must.
• Self-motivated and takes initiative.
• Takes direction and correction well.
• Has a collaborative mindset but can effectively work independently as well.
• Maintains a team first mentality.
• Previous experience in property maintenance preferred but not required.
• Must be able to work a full-time schedule.
• Computer/software skills are a must (outlook, email, calendar, word, excel, internet, etc.).
• Can legally work in the United States.
• High school diploma or GED required.
• Must have a valid driver license.
• Must have a reliable vehicle.

Skills Continued:

• Project coordination: Ability to assist with coordinating maintenance projects, ensuring tasks are completed on time and within budget.
• Microsoft Office Suite: Proficiency in using Microsoft applications such as word, excel and Outlook email & calendar for documentation and scheduling purposes.
• Proofreading: Ability to review written materials for errors in grammar, punctuation, and spelling.
• File management: Knowledge of organizing and maintaining physical and digital files in an efficient manner.
• Calendar management: Ability to manage schedules, appointments, and meetings using calendar software.
• Phone etiquette: Excellent phone manners and the ability to handle phone calls professionally.
• Clerical tasks: Familiarity with general office tasks such as data entry, filing, and organizing documents.

If you are a motivated individual with a strong work ethic and a passion for being part of a dedicated team, we encourage you to apply for this position. We offer competitive compensation and opportunities for growth within our organization. To apply, please submit your resume and cover letter detailing your relevant experience and interest in the position. Only qualified candidates will be contacted for an interview.

Job Type: Full-time

Pay: From $14.50 per hour

Expected hours: No more than 40 per week

Schedule:

• 8 hour shift

Experience:

• Clerical: 1 year (Required)

Work Location: In person