Maintenance Administrative Assistant

Overview:

Fueling business. Powering progress.

Originally founded in 1930, SC Fuels is one of the oldest and largest petroleum distributors in the United States. Serving more than 11,000 customers annually, ranging from small family-owned businesses to Fortune 500 companies, we deliver gasoline, diesel fuel, alternative fuels and other petroleum products and related services in over 15 western states at the most competitive prices. Our leadership also extends to fleet card services with a fueling network of over 230,000 cardlock sites, truck stops and retail stations nationwide.

OVERVIEW:

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. The admin job scope includes communicating via phone and email to ensure that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Base Compensation for this role is $20.00 per hour.

Benefits offered 

• Medical
• Dental
• Vision
• Life Insurance
• Paid Time Off
• 401K with company match 
• Fuel discount program
• Wellness Programs 
• Employee Discount Programs 
• Recognition Programs 
• Education Assistance & more! 

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Answer and direct phone calls
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Provide general support to visitors
• Reconcile billing paperwork from mechanics
• Responsible for the administration of billing and payment process of invoices
• Maintain fleet records in Collective Data, all work order and outside vendor invoices
• Liaison between billing department and operations team (shop)
• Monitor and assist with customer inventory for sales orders
• Perform other duties as assigned

QUALIFICATIONS:

• Proven admin or assistant experience within an office environment
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in MS Office

PHYSICAL DEMANDS:

• Ability to lift boxes weighing up to 30 pounds

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

SC Fuels is an equal opportunity employer. EOE/AA/M/F/Vets/Disabled