Luxury Real Estate Executive Assistant

A successful Luxury Real Estate Agent in Pasadena, CA is seeking a take-charge & solution-oriented Executive Assistantto support him in all aspects of his business.Are you a systems builder who loves managing projects from beginning to end? Do you take pride in providing a consistently high level of service, both to clients and your employer? This could be the role for you! 

Applicants seeking a position as a stepping-stone into sales - this is not the job for you!

Please do not contact Matt directly to apply!

About You
You bring a profound passion for enriching the lives of others, consistently dedicating yourself to enhancing efficiency and refining systems. Your adept communication skills enable you to effectively connect with individuals, ensuring they feel genuinely heard and appreciated. Operating with foresight, you stay one step ahead, proactively addressing challenges before they arise.

With a keen eye for design and aesthetics, you infuse a distinctive touch into your work. Your commitment to excellence is evident in the meticulous attention to detail you uphold, taking pride in delivering outcomes that surpass expectations. When confronted with a problem, your determination shines through as you persistently work towards resolution.

$60,000 - $70,000 yearly

Your role will shift and change as you move throughout your day. You will handle all administrative responsibilities, and manage the database, listings, disclosures, marketing, and social media. You are involved in every aspect of the business.

Job responsibilities include:

• Executing listing processes; from scheduling listing appointments to completing administrative tasks until a deal is accepted
• Preparing, arranging, and overseeing necessary details for photography and staging appointments and showings
• Keeping Matt on schedule and guaranteeing he is adequately prepared ahead of time
• Facilitating the success of the business by providing remarkable customer service with the utmost care and consideration
• Providing Executive Assistant support, including project management and communication via email and calendar activities
• Bringing your operations genius to document, improve and create systems to bring the business to the next level

• Two to three years of experience in Real Estate or related field
• At least three years experience in an executive-level administrative position, particularly supporting a Real Estate agent or team, is required
• Local area knowledge is a must
• This role is based in an office, so having reliable transportation and living within a 30-minute commute is a must
• A Real Estate license and/or college degree are both advantageous but not essential (obtaining a Real Estate license is expected after hiring)
• You must possess proficiency in the following Mac, Apple Mail, Apple Calendar, Dropbox, Microsoft Office, database management, and social media

Matt McIntyre is a Pasadena REALTOR® of the Year and top-producing agent at BHHS California Properties, with 14 years of experience helping clients in the San Gabriel Valley. His deep knowledge and love of the area combined with his values of diligence & integrity are the keystones to his success and can be seen in every aspect of his business. Matt is committed to delivering an exceptional level of service for his clients, aiming to mirror the standards set by a high-end hospitality environment and redefine their expectations of the client experience. This brings his clients as well as their family and friends back to him again and again. He describes his ideal work environment as “Thoughtful, collaborative, and fun. Lots of laughs and lots of hard work; a highly functional, creative, and healthy atmosphere.”