Address
Form of workJob Description
About the Texas Lottery Commission
Our Mission Statement: The Texas Lottery is committed to generating revenue for the State of Texas through the responsible management and sale of entertaining lottery products. The Texas Lottery will incorporate the highest standard of security, integrity, and responsible gaming principles, set and achieve challenging goals, provide quality customer service and utilize a team approach.
Texas Lottery Commission is a great place to work!
Our headquarters is located on the new Texas Capital Mall in the George H.W. Bush Building directly across from the Bob Bullock Museum and across from the University of Texas. We have multiple field offices across the state. We provide free parking for all our employees.
We offer competitive compensation, including an upcoming 5% salary increase for all employees which will take effect September 1, 2024; merit increases for outstanding performance; longevity payments after two years; opportunities for hybrid work from home for qualifying positions; generous paid leave; health insurance; dental and vision insurance; numerous state and federal holidays; tuition assistance; state employee discounts; 401(k) and 457 and a cash balance pension for employees entering state service after September 1, 2022.
Job Summary:
Performs highly advanced (senior-level) professional assistance work for the Controller in the Office of the Controller Division of the Texas Lottery Commission. Work involves coordinating or overseeing high-level administrative operations of the division. Works in a manner that exemplifies and supports the agency's core values of integrity, responsibility, innovation, fiscal accountability, customer responsiveness, teamwork, and excellence. May plan and assign the work of others. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment. This position reports to the Controller.
Qualifications:
• High school graduate or GED equivalent is required. Graduation from an accredited four-year college or university with major coursework in business administration or a related field is preferred.
• Six years administrative support work experience is required. (Completion of thirty semester hours of college credit may be substituted for experience on a year-for-year basis.)
• Experience with Microsoft Word and Excel is required.
• Must be willing to work evenings, weekends, and holidays as workload may require.
• Willingness to travel up to 10% for job-related purposes is required.
• Experience with accounting or Enterprise Resource Planning (ERP) software is preferred.
• Typing skills with an accurate speed of 35 wpm is preferred.
• Experience in the tracking of budgets is preferred.
• Experience in professional administrative assistance for a director/manager is preferred.
Knowledge, Skills, and Abilities:
• Knowledge of accepted business practices and procedures involved in providing services and of applicable rules, regulations, and policies, as well as related administrative practices and procedures.
• Skill in the use of standard office equipment and computer software.
• Skill in the use of guides and reference materials.
• Ability to communicate effectively orally and in writing, and to communicate or present information to a group of people.
• Ability to assign the work of others.
• Ability to analyze and solve work related problems.
• Ability to handle high-level administrative issues, to maintain a high degree of integrity and confidentiality, and to use discretion with highly sensitive information.
• Ability to implement new systems and procedures and to evaluate their effectiveness.
• Ability to handle multiple tasks and meet strict timelines.
• Ability to review and prioritize assignments to meet turnaround times and objectives for the division and the Commission.
• Ability to perform assignments effectively and efficiently in accordance with policies, procedures, guidelines, and instructions.
• Ability to establish and maintain an effective working relationship with supervisor, co-workers, executive management, and other state agencies.
• Ability to meet and deal tactfully and effectively with others, both in person and on the phone.
Physical and Mental Requirements:
• Must be able to sit or stand for extended periods of time, work under deadlines, and operate standard office equipment and computer software.
Essential Job Functions:
• Provides highly advanced professional administrative and technical assistance for Director and managers and manages day-to-day activities of the Office of the Controller Division to include:
o Answering calls, routing incoming calls, taking messages, and greeting visitors.
o Advising the Controller on administrative matters and agency activities within the Commission.
• Oversees and/or prepares, edits, proofreads, and distributes administrative documents, including complex correspondence, reports, studies, forms, and financial exhibits; oversees the gathering of Office of the Controller information for Commission meeting notebooks to include planning, preparing, and distributing required external and internal financial and budgetary reports:
• Coordinates the preparation of the agency's Strategic Plan. This includes editing, reviewing, disseminating, and gathering information from across the agency to compile document.
• Assists division personnel with preparation and coordination of Fiscal Notes during Legislative session.
• Coordinates, prepares, interprets, and disseminates information concerning agency programs, policies and procedures; updates and maintains the division's Intranet site.
• Develops, coordinates, and maintains filing and record keeping systems for Director and division including records retention.
• Manages the security function of internal and external financial systems, including CAPPS HR/Payroll and acts as the point of contact for agency employee assistance.
• Oversees the review, evaluation, update, and tracking of policies and procedures for the division.
• Oversees and coordinates responses to all requests for Open Records, surveys, questionnaires, etc.
• Manages calendars and coordinates meetings, conferences, and seminars for Director. Manages the coordination of travel arrangements in accordance with state guidelines and agency policy for agency wide group travel and prepares travel vouchers for other division personnel.
• Manages the agency travel credit card program, tracks monthly expenditures, and assists personnel with applications and reports.
• Assists in the management of the agency's travel system including keeping it up to date with new travel guidelines and troubleshooting as needed. This is a joint effort with accounts payable manager and travel coordinator.
• Prepares and processes purchase requests, tracks purchases through electronic procurement systems, and processes related paperwork and support files as required; assists in the tracking and preparation of division's annual budget.
• Compiles and reconciles time-keeping records for the division; assists Director and managers with general human resource management actions.
• Performs related work and special projects as assigned.
The Texas Lottery Commission is an Equal Opportunity Employer
APPLICATION PROCESS
Applications must be completed online through CAPPS Recruit by 11:59 p.m. on the posting's closing date. When a job opening is posted Open Until Filled, it is best to apply as quickly as possible, as the posting may close or be placed on hold at any time with or without prior notification.
All applicants must submit a thoroughly completed on-line application through CAPPS Recruit, answering all applicable questions, whether starred with an asterisk or not. Applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
Instructions for completing the on-line State of Texas Application for Employment can be found here:
https://www.texaslottery.com/export/sites/lottery/About_Us/Employment_Opportunities/how_to_apply.html
Please be aware that additional information or documents will not be accepted for purposes of determining eligibility after the closing date.
Applications will NOT be accepted via mail, hand delivery, fax or email.
Qualified applicants selected for interviews will be contacted by the agency. If you are scheduled for an interview and require any reasonable accommodation in the interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
All candidates recommended for a position will be subject to an extensive criminal background investigation, including fingerprinting. The State Lottery Act contains provisions that set out causes for rejection if applicable. All positions are employment at will.
Inquiries regarding the status of an application will be answered as time and agency resources allow.
RELATED MILITARY OCCUPATIONAL SPECIALTY CODES
Veterans, Reservists, or Guardsmen with a MOS or additional duties or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are encouraged to apply.
Additional Military Crosswalk information can be accessed at:
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
SELECTIVE SERVICE REGISTRATION
In accordance with legislation effective September 1, 1999, male candidates aged 18 to 25 are required to show proof of selective service registration (or exemption) prior to an offer of employment. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office.
E-VERIFY
This employer participates in E-Verify and will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
About the Texas Lottery Commission
Our Mission Statement: The Texas Lottery is committed to generating revenue for the State of Texas through the responsible management and sale of entertaining lottery products. The Texas Lottery will incorporate the highest standard of security, integrity, and responsible gaming principles, set and achieve challenging goals, provide quality customer service and utilize a team approach.
Texas Lottery Commission is a great place to work!
Our headquarters is located on the new Texas Capital Mall in the George H.W. Bush Building directly across from the Bob Bullock Museum and across from the University of Texas. We have multiple field offices across the state. We provide free parking for all our employees.
We offer competitive compensation, including an upcoming 5% salary increase for all employees which will take effect September 1, 2024; merit increases for outstanding performance; longevity payments after two years; opportunities for hybrid work from home for qualifying positions; generous paid leave; health insurance; dental and vision insurance; numerous state and federal holidays; tuition assistance; state employee discounts; 401(k) and 457 and a cash balance pension for employees entering state service after September 1, 2022.
Job Summary:
Performs highly advanced (senior-level) professional assistance work for the Controller in the Office of the Controller Division of the Texas Lottery Commission. Work involves coordinating or overseeing high-level administrative operations of the division. Works in a manner that exemplifies and supports the agency's core values of integrity, responsibility, innovation, fiscal accountability, customer responsiveness, teamwork, and excellence. May plan and assign the work of others. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment. This position reports to the Controller.
Qualifications:
• High school graduate or GED equivalent is required. Graduation from an accredited four-year college or university with major coursework in business administration or a related field is preferred.
• Six years administrative support work experience is required. (Completion of thirty semester hours of college credit may be substituted for experience on a year-for-year basis.)
• Experience with Microsoft Word and Excel is required.
• Must be willing to work evenings, weekends, and holidays as workload may require.
• Willingness to travel up to 10% for job-related purposes is required.
• Experience with accounting or Enterprise Resource Planning (ERP) software is preferred.
• Typing skills with an accurate speed of 35 wpm is preferred.
• Experience in the tracking of budgets is preferred.
• Experience in professional administrative assistance for a director/manager is preferred.
Knowledge, Skills, and Abilities:
• Knowledge of accepted business practices and procedures involved in providing services and of applicable rules, regulations, and policies, as well as related administrative practices and procedures.
• Skill in the use of standard office equipment and computer software.
• Skill in the use of guides and reference materials.
• Ability to communicate effectively orally and in writing, and to communicate or present information to a group of people.
• Ability to assign the work of others.
• Ability to analyze and solve work related problems.
• Ability to handle high-level administrative issues, to maintain a high degree of integrity and confidentiality, and to use discretion with highly sensitive information.
• Ability to implement new systems and procedures and to evaluate their effectiveness.
• Ability to handle multiple tasks and meet strict timelines.
• Ability to review and prioritize assignments to meet turnaround times and objectives for the division and the Commission.
• Ability to perform assignments effectively and efficiently in accordance with policies, procedures, guidelines, and instructions.
• Ability to establish and maintain an effective working relationship with supervisor, co-workers, executive management, and other state agencies.
• Ability to meet and deal tactfully and effectively with others, both in person and on the phone.
Physical and Mental Requirements:
• Must be able to sit or stand for extended periods of time, work under deadlines, and operate standard office equipment and computer software.
Essential Job Functions:
• Provides highly advanced professional administrative and technical assistance for Director and managers and manages day-to-day activities of the Office of the Controller Division to include:
o Answering calls, routing incoming calls, taking messages, and greeting visitors.
o Advising the Controller on administrative matters and agency activities within the Commission.
• Oversees and/or prepares, edits, proofreads, and distributes administrative documents, including complex correspondence, reports, studies, forms, and financial exhibits; oversees the gathering of Office of the Controller information for Commission meeting notebooks to include planning, preparing, and distributing required external and internal financial and budgetary reports:
• Coordinates the preparation of the agency's Strategic Plan. This includes editing, reviewing, disseminating, and gathering information from across the agency to compile document.
• Assists division personnel with preparation and coordination of Fiscal Notes during Legislative session.
• Coordinates, prepares, interprets, and disseminates information concerning agency programs, policies and procedures; updates and maintains the division's Intranet site.
• Develops, coordinates, and maintains filing and record keeping systems for Director and division including records retention.
• Manages the security function of internal and external financial systems, including CAPPS HR/Payroll and acts as the point of contact for agency employee assistance.
• Oversees the review, evaluation, update, and tracking of policies and procedures for the division.
• Oversees and coordinates responses to all requests for Open Records, surveys, questionnaires, etc.
• Manages calendars and coordinates meetings, conferences, and seminars for Director. Manages the coordination of travel arrangements in accordance with state guidelines and agency policy for agency wide group travel and prepares travel vouchers for other division personnel.
• Manages the agency travel credit card program, tracks monthly expenditures, and assists personnel with applications and reports.
• Assists in the management of the agency's travel system including keeping it up to date with new travel guidelines and troubleshooting as needed. This is a joint effort with accounts payable manager and travel coordinator.
• Prepares and processes purchase requests, tracks purchases through electronic procurement systems, and processes related paperwork and support files as required; assists in the tracking and preparation of division's annual budget.
• Compiles and reconciles time-keeping records for the division; assists Director and managers with general human resource management actions.
• Performs related work and special projects as assigned.
The Texas Lottery Commission is an Equal Opportunity Employer
APPLICATION PROCESS
Applications must be completed online through CAPPS Recruit by 11:59 p.m. on the posting's closing date. When a job opening is posted Open Until Filled, it is best to apply as quickly as possible, as the posting may close or be placed on hold at any time with or without prior notification.
All applicants must submit a thoroughly completed on-line application through CAPPS Recruit, answering all applicable questions, whether starred with an asterisk or not. Applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
Instructions for completing the on-line State of Texas Application for Employment can be found here:
https://www.texaslottery.com/export/sites/lottery/About_Us/Employment_Opportunities/how_to_apply.html
Please be aware that additional information or documents will not be accepted for purposes of determining eligibility after the closing date.
Applications will NOT be accepted via mail, hand delivery, fax or email.
Qualified applicants selected for interviews will be contacted by the agency. If you are scheduled for an interview and require any reasonable accommodation in the interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.
All candidates recommended for a position will be subject to an extensive criminal background investigation, including fingerprinting. The State Lottery Act contains provisions that set out causes for rejection if applicable. All positions are employment at will.
Inquiries regarding the status of an application will be answered as time and agency resources allow.
RELATED MILITARY OCCUPATIONAL SPECIALTY CODES
Veterans, Reservists, or Guardsmen with a MOS or additional duties or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications for this position and are encouraged to apply.
Additional Military Crosswalk information can be accessed at:
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
SELECTIVE SERVICE REGISTRATION
In accordance with legislation effective September 1, 1999, male candidates aged 18 to 25 are required to show proof of selective service registration (or exemption) prior to an offer of employment. Such proof is not required to be filed with an application but must be provided upon request by the Human Resources office.
E-VERIFY
This employer participates in E-Verify and will provide the Social Security Administration (SSA) and if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization.
