Executive Assistant

Founded in 1912, STV is a leading national infrastructure-focused professional services firm, providing engineering, architectural, planning, environmental, program management and construction management services for transportation systems, buildings, water, energy and other facilities. Headquartered in New York City, the company has more than 55 offices across North America. The firm is ranked 37th in Engineering News-Record’s Top 500 Design Firms survey and is 11th in its transportation category. In 2022, STV signed the
Equity in Infrastructure Project (EIP) Pledge
, becoming one of the first architecture, engineering and construction (AEC) firms to commit to advancing equity in infrastructure. Learn more at
stvinc.com
.
Are you an analytical, fact-based thinker who focuses on delivering accurate information? Are you fast-paced and restless, and love to manage the moving parts of complex projects? Are you proactive and driven to solve problems with data? Is your communication style factual and professionally social? Do you possess a high internal sense of urgency? If you answered “yes” to these questions, keep reading. This might be the job for you.
STV is seeking an Executive Assistant to support the Chief Development Officer on project scheduling, reporting and business operations with preparing of reports, marketing collateral, and logistics, with heavy streamlining, organizing, prioritizing, CRM database updates, and scheduling. The ideal candidate is very detail oriented and structured and has a minimum of 6 years of Executive Assistant experience within AEC firms.

Job Responsibilities:

• Support operations team of three with daily business activities
• Prepare presentation and marketing collateral for events and presentations
• Manage logistics and scheduling for events, including travel and lodging
• Update CRM database and ERP reporting
• Schedule internal/external meetings and appointments; coordinate conference room/calls.
• Serve as the point of contact for internal employees to ensure prompt response time and to ensure efficiency of communications
• Assist with overflow, special projects, assistant back-up team coverage and day-to-day tasks
• Manage calendars and independently schedule appointments.
• Collaborate with other executive admins in other areas of company to help coordinate events, meetings, etc.
• Arrange and coordinate travel schedule and reservations for supervisor and/or team members, prepare agendas
• Manage expense reimbursement process for supported team

Job Qualifications:

• 6 to 10 years of Executive Assistant or Operation Support experience
• Polished, professional, highly organized, self-starter, process-oriented
• CRM experience (Deltek or BST8) preferred
• Creative problem solver who can work independently
• Excellent verbal, written, and interpersonal skills
• High level of proficiency with MS Office/Ability to quickly become familiar with the firm’s specific processes and tools/systems
• Bachelor’s Degree preferred
• Willingness to be in the office Monday - Thursday each week, with Friday WFH

Compensation Range:
$66,545.00 - $88,727.00
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.
STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (16 days) • Paid Holidays (8 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships
STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications

• Support operations team of three with daily business activities
• Prepare presentation and marketing collateral for events and presentations
• Manage logistics and scheduling for events, including travel and lodging
• Update CRM database and ERP reporting
• Schedule internal/external meetings and appointments; coordinate conference room/calls.
• Serve as the point of contact for internal employees to ensure prompt response time and to ensure efficiency of communications
• Assist with overflow, special projects, assistant back-up team coverage and day-to-day tasks
• Manage calendars and independently schedule appointments.
• Collaborate with other executive admins in other areas of company to help coordinate events, meetings, etc.
• Arrange and coordinate travel schedule and reservations for supervisor and/or team members, prepare agendas
• Manage expense reimbursement process for supported tea