Executive Assistant To President & Ceo

We are seeking an Executive Assistant To President & CEO to join our team!

Responsibilities:

• Responsible for supporting the President & CEO by performing administrative tasks and ensuring requests are answered promptly, accurately, and efficiently.
• Collaborate with the President & CEO to coordinate requests for meetings, invitations, and requests for participation at special events, booking appointments, interviews, and meetings.
• Schedule media Zoom & in-person interviews and webinars; set-up meetings in Zoom and coordinate meeting dates with interviewees; confirm attendance, record and snip headshots of meeting attendees.
• Communicates and coordinates meetings with key internal and external contacts (including senior executives and local government officials).
• Accurately and timely prepares agendas and packets for Board and committee meetings.
• Analyze and thoroughly read emails for the President & CEO; prioritize, organize and respond accordingly. Maintain a control and follow-up system to ensure timely responses.
• Arranges transportation via UBER for the President & CEO to attend meetings and Chamber events as needed after work hours and some weekends.
• Processes travel expense reports, including submitting them for Board approval and payment.
• Maintains filing system of expense reports, travel itineraries, hotel confirmations, supporting documentation, and receipts with notes related to the expenses.
• Prepares confidential correspondence and meeting minutes.
• Coordinates with the President & CEO to plan and schedule meetings; ensure schedules are confirmed and followed. Provides details and briefings of each meeting/event to the President & CEO before the meeting/event. Prepares itineraries and briefing notes in advance.
• Screens emails and telephone calls and respond to requests or redirect calls at the direction of the President & CEO.
• Assist with preparing video conferencing equipment for live or recorded virtual interviews and webinars. Ensure equipment works correctly (i.e., laptop, network internet connection, wi-fi, webcam, microphone, headphones, and lighting).
• Assist staff with chamber events
• Maintain and order supplies
• Receive visitors
• Other duties as assigned

​Qualifications:

• 5+ years of experience as an Executive Assistant supporting C-level office
• Bachelor or Associate degree preferred
• Advanced proficiency in MS Suite, including Outlook, Teams, Excel, Word, and PowerPoint
• ·Strong technical experience and knowledge of social media platforms, including Facebook, Instagram, LinkedIn, Twitter, and YouTube
• Strong technical experience and knowledge of live video conferencing with Zoom, MS Teams, and other virtual video conferencing platforms
• Excellent written and spoken communications skills, with a proven record of engaging with individuals and organizations at all levels, including C-suite executives, elected and appointed officials, and community leaders
• Self-motivated, good organizational skills, detail-oriented, ability to prioritize, multi-task, and meet deadlines
• Ability to work in a demanding, high-volume, and fast-paced work environment
• Self-motivated, strong organizational skills, detail-oriented, ability to prioritize, multi-task, and meet deadlines
• Bachelor's Degree preferred, or equivalent combination of education, training, and experience
• Ability to exhibit professional demeanor and understand office protocol
• Ability to work independently and as part of a team
• Excellent verbal and written communication skills
• Confidentiality and professional discretion
• Ability to prioritize and multi-task tasks
• Well-developed organizational skills
• Excellent time management skills
• Event Planning skills a plus
• Business professional attire
• Strong attention to detail
• Bilingual preferred
• Problem-Solving
• Tech-savvy