Address
Form of workAs a member of a legal support team under the supervision of a Staff Services Manager I (SSMI), the Legal Specialist will provide day-to-day training of clerical and legal secretary staff in conjunction with the office's case management (CMS) and professional development sections (OPD). As part of the legal practice, the Legal Specialist will be analytical and be well versed in litigation, criminal, and administrative law procedures and practice to reinforce training provided by CMS and OPD; research, develop and train legal secretarial and clerical staff on section specific procedures and practice to expand their knowledge, skills and abilities. The Legal Specialist must have knowledge of Federal, State, California Rules of Court, and Local Court rules. The Legal Specialist will provide guidance and coaching, in all duties required of legal secretarial and clerical staff and experience with electronically sending correspondence, court forms, legal documents, and pleadings (e.g., petitions, briefs, opinions, notices, motions); must have knowledge of various department supported software such as Word, WestCheck, Legal Solutions, Microsoft Outlook, Adobe Acrobat, ProLaw and other desktop technology tools and communication devices, such as Microsoft Teams. The Legal Specialist will adhere to Departmental policies and procedures; ensure all documents are proofread, copied, processed (filed and served), and saved in accordance with legal requirements and deadlines are met.
The Legal Specialist will provide assistance and coaching to legal secretarial and clerical staff with establishing and maintaining an efficient system for filing correspondence, court forms, legal documents, pleadings, and other administrative tasks, such as processing invoices; have knowledge of state and departmental rules and regulations. The Legal Specialist must be proficient with court deadline requirements and the ability to provide guidance with calendaring of document due dates and court appearances with various legal practice areas including civil, criminal, public rights, and administrative law sections. The Legal Specialist will provide coaching and guidance to legal secretarial and clerical staff with other internal software applications used to make travel arrangements and process travel reimbursements. Working closely with legal support leadership, the Legal Specialist will develop and/or update section specific procedures to be used to train legal secretarial and clerical staff, and as reference in the course of their duties. The Legal Specialist will be responsible for staying up to date with court requirements, update related court charts and material. The Legal Specialist will also be assigned to various miscellaneous projects by the SSMIs, used to measure and/or enhance productivity, and meet other operational needs of the legal support teams.
Please let us know how you heard about our position by taking this brief survey:
https://www.surveymonkey.com/r/P7X675V
You will find additional information about the job in the Duty Statement .
Working Conditions
This position offers a hybrid schdule, i.e . combined remote and in-office work schedules. If you are interested in maintaining a work/life balance, savings on transportation expenses and want work flexibility, this position may be for you!
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
- STAFF SERVICES ANALYST
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-415389
Position #(s):
420-035-5393-901
Working Title:
Legal Specialist
Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,684.00 - $7,114.00 A
Shall Consider:
STAFF SERVICES ANALYST
$3,640.00 - $4,561.00 A
$3,941.00 - $4,933.00 B
$4,726.00 - $5,916.00 C
# of Positions:
1
Work Location:
Los Angeles County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Work Shift:
8:00 am - 5:00 pm
Work Week:
Monday - Friday
Department Information
- This position is located in the Division of Operations, Legal Support Services, Legal Support Operations, Los Angeles.
- Please disregard the SROA/Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
- For more information about the Department please visit the Attorney General's website at www.oag.ca.gov
Special Requirements
- A fingerprint check will be required .
- Clearly indicate the Job Control Code (JC-415389) and the title of this position in the "Examination or Job Title(s) For Which You Are Applying" section located on the first page of your State Application .
Required Assessment:
Applicants who are selected to the interview will be invited to an assessment of job-related experience, knowledge, skills, and abilities. If an applicant is selected for the interview, the hiring program will provide an invitation to the assessment. Applicants who have been invited, but who do not complete the assessment may be removed from the hiring process.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 2/29/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Justice
Attn: Maria Bouvia
1300 I Street 8th Floor
Sacramento , CA 95814
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Justice
Maria Bouvia
1300 I Street 8th Floor
Sacramento , CA 95814
08:00 AM - 05:00 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is required and must be included.
- Other - Cover Letter required and must be included
- Statement of Qualifications - A Statement of Qualifications (SoQ) is being required to obtain information regarding each applicant'sknowledge, skills and abilities as related to this position.
Write a narrative that answers the questions below, considering the desirable Qualification for this position and the Essential Functions listed on the Duty Statement. You must submit a typed document, 1-2 pages in length, using 1-inch margins and 12-point font. Describe any experience, knowledge and skills you possess in the following areas:
• Civil Litigation
• Filing and e-filing processes and requirements in state, federal and administrative courts
• Legal document formatting, finalization and management
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Candidate must have experience working in a legal office, performing legal work. The most successful candidate will have substantive experience as a legal secretary, paralegal/legal analyst or legal supervisor. The experience and knowledge acquired will be used to provide training, coaching, and mentoring l egal secretarial and clerical staff; develop training material and references; as well as the chance to work in a variety of legal fields such as, but not limited to, civil , criminal , public rights, and administrative law s . The candidate will have mentoring, coaching and/or training experience; advanced computer skills and the ability to work independently or in a team environment; work cooperatively and tactfully with staff and management; demonstrate initiative and willingness to assume increased responsibility; ability to write and communicate effectively; use tack and discretion in dealing with confidential and sensitive issues; and excellent organizational and time management skills. Ability to demonstrate good attendance and punctuality.
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Maria Bouvia
(916) 639-0668
OPSJC@doj.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 210-7580
EERROffice@doj.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
EXAMINATION LINKS:
Associates Governmental Program Analyst (AGPA):
https://jobs.ca.gov/JOBSGEN/9PB04.PDF
Staff Services Analyst ( SSA):
https://jobs.ca.gov/JOBSGEN/7PB34.PDF
ADDITIONAL APPLICATION FILING INFORMATION:
Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date . If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date .
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
