Contract Specialist I/Ii/Iii

CONTRACT SPECIALIST I/II/III

Salary: $3,771.24 - $5,072.73 / Biweekly

$98,052.24 - $131,890.98 / Annually

(Depending on Qualifications)

Closing Date and Time: Tuesday, March 5th, 2024 at 8:59 PM Pacific Time

DEFINITION

Under the general direction of the Oakland Housing Authority (OHA) Director of Procurement, a Contract Specialist (CS) will take the lead and be responsible for managing procurements for assigned Client Departments.

ESSENTIAL FUNCTIONS

• Spearheads and takes full responsibility for their assigned Client Departments procurement needs, by assisting them to organize, prioritize, implement, and realize needed, authorized, procurement activities; and
• Provides guidance and inform assigned Client Departments regarding contracting approaches, methods, options, best practices, industry standards, the vendor pool, small and disadvantaged business, routing for approval Conflict of Interest and Non-Disclosure Forms, tracking procurement packaging reviews and choices at each step in the procurement process; and
• Serves as a consultant to senior and middle management staff in the administration of contracts and contracting policies, and procedures; and
• Prepares and issues solicitation packages for the purchase of goods and services, ensuring compliance with the Authority policies and procedures, and with established guidelines, rules, and regulations of the Department of Housing and Urban Development (HUD); and
• Assists in the preparation of Board submittal packages for award recommendations; and
• Monitors contractor performance and closes out files upon completion of contracts; and
• Assists and/or resolves contract related protests or disputes and claims; and
• Maintains accurate and current contract and relevant correspondence file system both in hardcopy and electronically and advises staff in advance of expiring contracts; and
• Prepares timely weekly reports and other correspondence related to contract and procurement activity, including but not limited to expirations, disputes, resolutions, close-out documentation, active contracts report, solicitation report, CPE Reporting, Due Diligence Insurance, W-9, EPLS, HUD Disbarment, Reference Checks and any other concerns expressed by internal or external customers; and
• Maintains a high degree of confidentiality relative to work performed; and
• Ensure audit ready filing of procurement process.

MARGINAL FUNCTIONS

• Execute special projects.
• Performs other related duties and responsibilities as assigned.

Contract Specialist I

Salary - $98,052.24 - $108,133.22 / Annually

This is the entry level class in the Contract Specialist series. Positions at this level may have limited work experience. Employees will receive continuous training and direct supervision on work-related tasks.

Contract Specialist I will be responsible for understanding, managing, and developing solutions that address the technical, analytical, and administration elements of complex procurements, solicitations, contract negotiations, and awards related to the procurement of professional services, services in the trades, products, equipment, supplies, and in some case, complex construction, and modernization projects.

Minimum Qualifications

A bachelor's degree in business or public administration or a related field, with a minor or emphasis in procurement; Two years of highly responsible experience involving procurement, with an emphasis on the preparation, evaluation, and administration of contracts.

AND

Possession of a valid California driver's license and an insurable driving record.

Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.

Equivalent combinations of education, training and experience will be considered.

Contract Specialist II

Salary - $108,133.22 - $119,434.90 / Annually

This is the journey level class within the Contract Specialist series. This class can perform at journey level and is knowledgeable of operating procedures. Required four years of highly responsible experience involving procurement, with an emphasis on the preparation, evaluation, and administration of contracts.

Contract Specialist II will be responsible for understanding, managing, and developing solutions that address the technical, analytical, and administration elements of complex procurements, solicitations, contract negotiations, and awards related to the procurement of professional services, services in the trades, products, equipment, supplies, and in some case, complex construction, and modernization projects.

Minimum Qualifications

A bachelor's degree in business or public administration or a related field, with a minor or emphasis in procurement; Four years of highly responsible experience involving procurement, with an emphasis on the preparation, evaluation, and administration of contracts.

AND

Possession of a valid California driver's license and an insurable driving record.

Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.

Equivalent combinations of education, training and experience will be considered.

Contract Specialist III

Salary - $119,434.90 - $131,890.98 / Annually

This is the advanced level class within the Contract Specialist series. This class is fully capable of performing full procurement duties independently. May exercise lead supervision over assigned staff.

Contract Specialist III will be responsible for understanding, managing, and developing solutions that address the technical, analytical, and administration elements of complex procurements, solicitations, contract negotiations, and awards related to the procurement of professional services, services in the trades, products, equipment, supplies, and in some case, complex construction, and modernization projects.

Minimum Qualifications

A bachelor's degree in business or public administration or a related field, with a minor or emphasis in procurement; Must possess or be able to acquire within 24 months of hire a professional purchasing certification such as Certified Purchasing Professional (CPP), Certified Supply Chain Professional, Certified Professional Public Buyer, Certified Public Purchasing Office, CalPCA, and/or National Contract Management Association (NCMA).Seven years of highly responsible experience involving procurement, with an emphasis on the preparation, evaluation, and administration of contracts.

AND

Possession of a valid California driver's license and an insurable driving record.

Bilingual skills in ASL, Mandarin, Cantonese, Vietnamese and/or Spanish are a plus.

Equivalent combinations of education, training and experience will be considered.

TO APPLY

Please complete an employment Application online at www.oakha.org. Applications must be received by 8:59 p.m. on Tuesday, March 5th, 2023.

For additional information, please refer to the attachments.