Human Resources Generalist

Position Type:
Classified District Support Staff/Recruiter/HR Generalist
Date Posted:
7/25/2023
Location:
District Office
Date Available:
ASAP
The Human Resources Generalist provides support to district employees from first application to end of employment. This position plays an important role in recruiting and retaining quality employees, positively supporting all district staff, and orienting employees to district culture. This position is a member of the district Human Resources team, working to ensure smooth daily operations, positive experiences for staff, and maintaining the highest level of confidentiality.
The district's three HR Generalists work on behalf of all employees, but each specializes in a different subset of staff: certified staff, classified staff, and guest teachers. This position directly supports substitute teachers and athletic coaches
SUPERVISION RECEIVED
Receives direct supervision from the Chief of Human Resources.
PRIMARY DUTIES
General Human Resources Department Tasks:

• Support district staff with Human Resources needs while providing quality, accurate, timely, and positive customer service.
• Manage multiple databases and systems to track employee data, including entering data, maintaining and generating reports from the HR database; inputting necessary personnel and payroll information into the system for payroll; advising payroll of all changes in employee status.
• Support hiring managers through the substitute teacher hiring process, including serving as a recruitment expert and information resource, calculating wages, and discussing total compensation.
• Ensure that critical HR functions, particularly relating to hiring and employment, occur in a timely and accurate manner and make recommendations for process improvements to continuously improve efficiency and customer service.
• Maintain personnel files and related documents in compliance with state and federal laws and district policies including paper and electronic files, I-9 forms, and employee medical files.
• Assist with the day-to-day efficient operation of the HR office.
• Store and release personnel information in completing employment verification requests, background checks, and legal records requests according to district policy and in compliance with the law.
• Advise building administration and other directors/supervisors regarding human resource issues including policies, procedures, legal requirements and past practices.
• Represent the Human Resources team at district-wide, individual school, and community special events.

Recruitment and Employment:

• Coordinate recruiting efforts by posting and advertising vacancies in accordance with policy.
• Assist in the development and creation of the district's recruitment materials.
• Attend local and out of state recruitment fairs as appropriate, representing the district with a focus on employment highlights to attract candidates to apply for open vacancies.
• Make salary placement determinations based on district policies and procedures.
• Conduct new employee orientations.
• Assist in the coordination of employee housing for new and existing employees.
• Ensure that all new employees have ID badges.
• Within compliance, manage and process all necessary new employee paperwork through the HRIS system in an accurate and timely manner.
• Work closely with the payroll specialist and correct errors as identified.
• Process all personnel change of status paperwork and submit to the payroll department in an accurate and timely manner.
• Provide employees with annual notification of salary and assignment details.
• Conduct exit surveys or exit interviews for all appropriate individuals ending employment.
• Monitor and verify the current licensure of all substitute techers through the Colorado Dept of Education

SUBSTITUTE TEACHER DUTIES:

• Manage and maintain Frontline Substitute and Absence Management system for all guest teachers and guest paraprofessionals; make all initial contacts with principals, school secretaries and Guest Teachers regarding assignment. Assist sites in making phone calls and filling substitute positions when needed.
• Maintain all records on Guest Teachers; organize and maintain complex filing systems and records.
• Respond to requests from the public or potential applicants regarding Guest Teacher policies or programs.
• Keep all records of Guest Teacher days for payroll purposes; compile statistical information on absences to prepare reports on absences at all schools; verify Guest Teacher hours with schools for payroll.
• Review employment applications for completeness and conformance with regulations and District policies; conduct interviews with interested applicants; verify employment references.
• Process all personnel action forms for Guest Teacher teachers; prepare new orientation packets; conduct new employee orientation and ensure all new employee forms are completed and turned in.
• Monitor, verify and track the current licensure of all Guest Teachers.
• Conduct District in-service and training for all new Guest Teachers.
• Recommend revisions of policies or procedures; assist in updating and maintaining all policies related to Guest Teachers; communicate with each school regarding issues or concerns relating to Guest Teachers.
• Observe Guest Teachers teachers in the classroom; provide feedback when needed; assist building principals in discipline concerns or issues.
• Perform other duties as assigned.

QUALIFICATIONS
Knowledge of:

• Expertise in applying computer knowledge and technology skills to work product for non-expert end users, including via reports, spreadsheets, and memos
• Intermediate math and data analysis skills
• Well-developed ability to visually display complex data in an understandable format
• Well-developed oral and written communication skills
• Well-developed interpersonal relationship building skills
• Strong attention to detail, problem solving, organizational and analytical skills
• Strong decision making, critical thinking, organizational and planning skills
• Strong collaborative decision-making and conflict resolution skills
• Ability to manage competing priorities with frequent interruptions in a timely manner
• Ability to maintain confidentiality in all aspects of the job
• Ability to promote and follow Board of Education policies and building and department procedures
• Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds
• English usage, spelling, grammar and punctuation

Ability to:

• Carry out assigned projects to their completion with minimal supervision and work independently on a multitude of tasks
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals
• Maintain strong attention to detail, organizational and time management skills
• Prepare clear and concise administrative and statistical reports
• Respond to requests and inquiries from staff, building administrators, vendors and the general public with a high level of professionalism
• Adapt in a fast-paced and high volume work environment
• Prepare and maintain accurate and confidential records and reports
• Develop, interpret and apply District policies and procedures
• Recognize potentially hostile situations and diffuse situations appropriately
• Operate and use modern office equipment including a computer and various software packages
• Communicate clearly and concisely, both orally and in writing
• Establish trusting and cooperative relationships due to the confidential nature of information

EXPERIENCE & TRAINING GUIDELINES
Experience: Minimum two years of professional Human Resources experience or equivalent, including complex administrative support. Previous experience in a school or district setting and/or recruitment experience preferred.
Training / Education: Equivalent to the completion of the twelfth grade supplemented by specialized administrative training or relevant work experience. Bachelor's degree from an accredited college or university with course work in Human Resources preferred.
SHRM Certification of similar preferred.
Spanish bilingual preferred.
WORKING CONDITIONS
Office environment with exposure to computer screens and use of a keyboard. The employee is frequently required to sit, walk, and stand. Primary functions may require maintaining physical condition necessary for sitting for prolonged periods of times; use of computer keyboard; light lifting and carrying.
SALARY RANGE AND DAYS WORKED
Hourly range: Under current salary structure, the pay is $30.48 to $37.09 /hour, depending on qualified experience.
Days worked: 252 days/year (with paid personal time, paid vacation days, and paid time off for holidays and district non-work days such as during winter break and spring breaks)
Benefits: The Roaring Fork School District offers full district paid employee health benefits as well as voluntary vision, dental, and dependent coverage. Other benefits include: paid personal and sick leave, paid parental leave for mothers and fathers, a robust retirement plan under Colorado PERA with a district contribution of over 20% of an employee's wages each month, Employee Assistance programs, a district wellness program, and access to discounted ski passes and other community benefits.