Human Resources Generalist

The Office of the State Auditor is committed to providing equal employment opportunities. Employment actions such as recruiting, hiring, training, and promoting individuals are based upon a policy of non-discrimination. Employment decisions and actions are made without regard to race, color, gender, religion, age, national origin, ancestry, sexual orientation, gender identity and expression, disability, military status, genetic information, political affiliation, or veteran’s status.

OSA Posting Number 2024-10

SALARY RANGE (Grade 12) CSA991: $64,230.82/yr. - $96,346.97/yr.(Commensurate with experience)

GENERAL STATEMENT OF DUTIES:

SUPERVISION RECEIVED:

Work under the direct supervision of Assistant Director of Human Resources.

DUTIES AND RESPONSIBILITIES:

• Developing and maintaining good relationships with universities, employment agencies and other recruitment resources. These connections should be maintained for long-term growth and development.
• Developing and implementing recruitment strategies to attract and retain top talent, including developing and maintaining a database of qualified candidates, creating and managing job postings, and screening candidates.
• Collaborating with our Communications Department to promote our employment opportunities, internships, co-ops, career fairs and other aspects of OSA.
• Posting and advertising open positions and assisting in recruitment process at job fairs.
• Conducting an analytic job studies and constructing valid selection and job related criteria. Screening, evaluating and recommending applicants for interviews.
• Aiding in the preparation and maintenance of job posting documentation, job descriptions, Employment Requisition forms and Payroll Change/Addition forms.
• Participating in interviews as required and assisting staff members in identifying and creating job related interview questions.
• Administering and explaining benefits to employees, serving as liaison between insurance carriers and employees.
• Checking applicant references, facilitating job offers and initiating needed paperwork.
• Participating in development and execution of orientation programs and procedures for new employees.
• Facilitating actions to resolve employee issues and escalating them to appropriate management team.
• Serving as liaison between Human Resources, payroll and employees.
• Maintaining OSA Distribution lists.
• Creating HR specific job aids.
• Assisting in scheduling various meetings and employee programs and events in compliance with department needs.
• Ensuring the accurate information is reflected in HRMS (Workstation) and payroll (HR/CMS) systems, verifying, and providing inputs regarding personnel data.
• Informing applicants and employees regarding various programs and procedure requirements such as tenure, hours of work, benefits, general work expectations, and time off.
• Maintaining employee file records up-to-date by handling changes in employee status in timely manner.
• Maintaining confidentially concerning personnel actions, legal actions, termination and non-renewal documents, and organizational plans.
• Maintaining knowledge of trends, best practices, regulatory changes, and new technologies in Human Resources, talent management, and employment law.
• Providing recommendations to the Director of Human Resources on training programs, trouble areas, and many other opportunities.

MINIMUM QUALIFICATIONS:

The successful candidate will possess and/or demonstrate:

• Bachelor's degree in Human Resources, Business Administration, or a related field. High School Diploma with sufficient HR experience acceptable.

• A minimum of three (3) years hr/administrative or generalist experience in all phases of public or private sector personnel administration including one year of recruitment experience;

• Excellent time management and prioritization skills. Strong attention to detail.

• Effective and professional verbal and written communications skills;

• Proficiency in Microsoft Office applications;

• Excellent presentation, communication and interpersonal skills;

• Able to establish and maintain healthy working relationships with people in course of work;

• Expertise in exercising discretion in handling confidential information; and

• Understanding and respect for the principles of EEO and ADA.

PREFERRED QUALIFICATIONS:

Demonstrated experience and expertise in the following areas will also be important considerations:

• Actively trained and/or certified in Diversity, Equity, and Inclusion.

• Multilingual verbal and written skills in English and one or more of the following but not limited to: Spanish, Portuguese, Polish, Vietnamese, Cambodian, Mandarin or Cantonese, Haitian Creole, or French.

• Ability to research, evaluate and analyze new recruitment techniques, methods, and procedures;

• Ability to understand, explain and apply the provisions of personnel policies, procedures, regulations and guidelines under the OSA;

• Able to exercise effective judgment, sensitivity, creativity to changing needs and situations.

• Ability to build effective relationships across a diverse population and at all levels of the organization, functioning as an employee advocate and change agent;

• Able to work alone on a broad variety of projects.

Salary is commensurate with experience.