Human Resources Generalist

Job Description:Description: Location: Fort Carson, Fountain, CO 80913 Salary: $50,000, Full-time, Exempt, with benefits package Reports To: Sr. Director of Human Resources & FTC Project Manager Pueblo Diversified Industries (“PDI”) is a Colorado Nonprofit Corporation with a mission to create pathways of opportunity where people with diverse abilities thrive through informed choices, meaningful education and employment, premier services, and dynamic social experiences. The Human Resources Generalist develops, administers, implements, and supports policies, programs, and practices relating to all phases of PDI’s Human Resources activities by performing the essential duties and responsibilities. Pueblo Diversified Industries is an Equal Opportunity Employer. ESSENTIAL DUTIES AND RESPONSIBILITIES · Policies and procedures o Seek and pursue diverse abled applicants for our custodial positions at Ft. Carson endlessly. o Persuing community engagement with the public and building relationships in the community consistently. o Engages with all components of the employer-employee relationship. o Respond to inquiries regarding Human Resources compliance, policies, procedures, and programs. o Supports the Sr. Director of Human Resources of performance review programs. o Maintains all Human Resources records, documentation, and schedules. o Knowledge in all aspects of Human Resources. · Government reporting o Requires knowledge of legal requirements and government reporting regulations affecting Human Resources functions and ensures policies, procedures, and reporting. Maintains compliance and current calendar of compliance deadlines. Must have knowledge of compliance and reporting deadlines. PDI has several contracts that require knowledge of the system and the use to pull reports such as Vets Reporting, OSHA, EEO, and EEO-1 &-2. Benefits reporting, Medicare Part D notices, and Affirmative Action. · Recruiting, hiring, and employment termination processes. o Recruit employees to fill vacant positions with diversely abled staff. o You will be empowered to create and contribute to a cohesive recruiting process with the current HRIS system (Paylocity). o You educate and influence job seekers by sharing information and hitting on the best hiring practices. o You will be assisting new staff on how to use the system and on completing onboarding regularly. o You will always be thinking of a better way to improve the speed and quality of making hires for the business. o Arrange and may participate in or conduct interviews with applicants and the Project or Assistant Project Manager. o Administers all pre-hire and conditional offer requirements, including drug screens, background checks, and reference checks. o Ensure the proper documentation is in the system and gathered before the start date of a new hire. o Coordinates and conducts new employee orientation once an employee has completed the hiring process. o Supports, and may, conduct, all steps in the employment termination process with assistance from the Sr. Director of Human Resources. · Recordkeeping o Keeps records of all applicants for all positions o Organizes and tracks all employee documents and maintains each employee’s personnel file, electronically and via hard paper copies, coordinated with the HR Dept. the headquarters. o Commit to long hours of work when necessary to reach the goal(s). o Complete tasks on time or notify the appropriate person with an alternate plan. · Benefits management o Supports the administration of benefits programs with a third party promptly. o Maintains records as required to define benefits eligibility under the Patient Privacy and Affordable Care Act and other programs. · Training o Takes a very active role in developing, presenting, and documenting training for all employees. o Takes a very active role in developing, preparing for, and delivering content at PDI’s in-service events and other training activities. · Ft. Carson o Acts as liaison for Ft. Carson–based staff about Human Resources recordkeeping, hiring, employment termination, training, and benefits administration. o Main contact and Benefits liaison for Contract benefits. o Maintains all recordkeeping related to benefits programs for employees based at Ft. Carson and/or working under similar contracts. o Assist Managers with Paylocity or any other program until they are up to speed or recommend training. Recordkeeping o Keeps records of all applicants for all positions o Organizes and tracks all employee documents and maintains each employee’s personnel file, electronically and via hard paper with coordinated with the HR Dept. the headquarters. o Commit to long hours of work when necessary to reach goals o Complete tasks on time or notify the appropriate person with an alternate plan Vehicle use o This position may require you to drive a personal vehicle or PDI vehicle on PDI business. You will need a current valid driver's license and automobile insurance. COMPETENCIES To perform the job successfully, a person should demonstrate the following competencies: · Adaptability o Adapt to changes in the work environment o Manage competing demands o Change approach or method to best fit the situation o Able to deal with frequent change, delays or unexpected events · Analytical o Synthesize complex or diverse information o Collect and research data o Use intuition and experience to complement data o Design workflows and procedures · Attendance/punctuality o Consistently at work and on time o Ensure work responsibilities are covered when absent o Arrive at meetings and appointments on time · Oral communication o Speak clearly and persuasively in positive and negative situations o Listen and get clarification o Respond well to questions o Demonstrate group presentation skills o Participate in meetings · Written Communication o Write clearly and informatively o Edit work for spelling and grammar o Vary writing style to meet needs o Present numerical data effectively o Able to read and interpret written communication · Customer service (internal and external, including co-workers and people in service) o Manage difficult or emotional customer situations o Respond promptly to customer needs o Solicit feedback to improve service o Respond to requests for service and assistance o Meet commitments · Delegation o Set expectations and monitor delegated activities o Provide recognition for results · Dependability o Follow instructions and respond to management direction o Take responsibility for your actions · Design o Generate creative solutions o Creatively support the diverse staff ongoingly when needed. · Diversity o Demonstrate knowledge of EEO policy o Show respect and sensitivity for cultural differences o Educate others on the value of diversity o Promote a harassment-free environment o Build a diverse workforce · Ethics o Treat all people with respect o Keep commitments o Inspire the trust of others o Work ethically and with integrity o Uphold organizational values ·Intiative o Undertake self-development activities o Seek increased responsibilities o Take independent actions and calculated risks o Look for and take advantage of opportunities o Ask for and offer help when needed · Innovation o Display original thinking and creativity o Meet challenges with resourcefulness o Generate suggestions for improving work o Develop innovative approaches and ideas o Present ideas and information in a manner that gets others’ attention · Interpersonal o Focus on solving conflict, not blaming anyone o Maintain confidentiality o Listen to others without interrupting o Keep emotions under control o Remain open to ideas from others and try new things · Judgment o Be willing to make decisions o Exhibit accurate and sound judgment o Support and explain reasoning for decisions o Include appropriate people in the decision-making process o Make timely decisions · Managing people o Include staff in planning, decision-making, facilitating, and process management o Take responsibility for subordinates’ activities o Be available to staff o Provide regular performance feedback o Develop subordinates’ skills and encourage growth o Solicit and apply customer feedback (internal and external) o Improve processes, products, and services o Continually work to improve supervisory skills · Motivation o Set and achieve challenging goals o Demonstrate persistence in overcoming obstacles o Measure yourself against a standard of excellence o Take calculated risks to accomplish goals · Organizational support o Follow policies and procedures o Complete administrative tasks correctly and on time o Support the organization’s goals and values o Support affirmative action and respect diversity · Planning/organization o Use time efficiently o Plan for additional resources o Set goals and objectives o Organize or schedule other people and their tasks o Develop realistic action plans · Problem solving o Identify and resolve problems on time o Gather and analyze information skillfully o Develop alternative solutions o Work well in group problem-solving situations o Use reason when dealing with emotional topics · Professionalism o Approach others in a tactful manner o React well under pressure and calm the situation o Treat others with respect and consideration regardless of their status or position o Accept responsibility for own actions o Follow through on commitments · Quality o Demonstrate accuracy and thoroughness o Look for ways to improve and promote quality o Apply feedback to improve performance o Monitor own work to ensure quality · Quantity o Meet productivity standards o Complete work promptly o Strive to increase productivity · Safety and Security o Observe safety and security procedures o Determine appropriate action beyond guidelines o Report potentially unsafe conditions o Use equipment and materials properly · Technical skills o Assess your strengths and weaknesses o Pursue training, development, and knowledge-gaining opportunities o Strive continuously to build knowledge and skills o Share expertise with others · Teamwork o Balance team and personal work-related responsibilities o Exhibit objectivity and openness to others’ views o Give and welcome feedback o Contribute to building a positive team spirit o Put the success of the team above your own or the interests of others o Able to build morale and group commitments to goals and objectives o Support everyone’s efforts to succeed o Recognize the accomplishments of other team members · Other duties, skills, and projects assigned o Depending on the time of year or event or activity. o When additional help is needed at other locations. Should anyone need assistance with the application process please contact HR at HR@pdipueblo.org Requirements: MINIMUM REQUIREMENTS FOR ALL PDI POSITIONS You must be age 21 or over to work at PDI. You must also pass a pre-hire drug and background screen as well as random drug screens that may occur at any time and without notice while employed by PDI. You must be computer-literate, comfortable with technology, and with well-developed oral and written communication skills. You must be able to complete and pass First Aid, CPR, and other required training. If the position requires you to drive a PDI vehicle on company business, then you must possess a valid driver’s license and agree to a review of your motor vehicle record for addition to PDI’s authorized drivers list. In addition, if the position authorizes you to drive your vehicle on PDI business then you must provide proof of automobile insurance and proof of required automobile insurance limits. REQUIRED EDUCATION AND EXPERIENCE Bachelor’s degree (“B.A.”) from an accredited four-year college or university. Four (4) years related experience or a combination of education and experience. LANGUAGE ABILITY Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and government regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from employees, stakeholders, and the general public. MATHEMATICS ABILITY Ability to calculate figures and amounts such as discounts, interest, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry. COMPUTER SKILLS REQUIRED To perform this job successfully, an employee should know the Microsoft Office suite of products, Internet software, cellular telephones, and basic office equipment. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. WORK ENVIRONMENT The Human Resources Generalist typically works at PDI’s main facility and is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and outdoor weather conditions. The noise level in the work environment is usually moderate but can become loud and hectic. POSITION TYPE AND EXPECTED HOURS OF WORK This is a non-exempt, full-time position. Expected hours of work are 8:30 a.m. until 5:00 p.m. Monday through Friday, with some flexibility during the year. An unpaid 30-minute meal period is required. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable persons with disabilities to perform essential functions. The Human Resources Generalist must often lift and/or move up to 25 pounds, rarely lift and/or move up to 50 pounds, and very rarely lift and/or move up to 100 pounds with the aid of an assistive device. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. While performing the duties of this Job, the Human Resources Generalist is regularly required to reach with hands and arms and talk or hear. The Human Resources Generalist is frequently required to stand; walk; sit; use hands to finger, handle, or feel; climb or balance, and stoop, kneel, crouch, or crawl. TRAVEL Routine travel within a radius of 50 miles of the PDI main facility is required. Occasional overnight business travel may be required. OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Should anyone need assistance with the application process please contact HR at HR@pdipueblo.org