Human Resources Coordinator

POSITION SUMMARY:
Administration and coordination of the day-to-day operations of the Human Resources function handling sensitive, confidential employee information. Respond to employee questions and external queries concerning a variety of HR related issues.
ESSENTIAL FUNCTIONS:
1. HR Administration, Initiative and Communication - Through company systems and communication mechanisms, proactively lead administration for all HR programs and initiatives to support and fortify the organization, including and not limited to:

• Manage the HR email account and respond to internal and external requests timely and accurately.
• Maintain data integrity in HRIS.
• Create/Run/Communicate Reports from HRIS.
• Maintain Electronic/Hard Copy Files.
• Respond to Employee Benefit and Program Inquiries.
• Create/Distribute Commitment Awards.
• Author/Distribute Company- and Group-Wide Communications.
• Update/Distribute Organizational Charts.
• Respond to Audits.
• File and save employee lifecycle documents for Payroll documentation.
• Respond to external requests for employment verifications and special investigations.
• Update Company Intranet via SharePoint.
• Manager and send out weekly team meeting agendas.
• Create and Send Offer Letter Packages to new Hires.
• Send monthly new hire welcome + promotion emails to Company.
• Partner with Corporate Contributions to identify and send monthly calendar invites for CDP Cares Friday program.
• Collect/Distribute Department Mail.
• Order Department supplies.

2. HR Director and Team Support -

• Proactively support the HR Director with calendar management, expenses, lunch orders, BOT materials, etc.
• Proactively support the rest of the team with ad hoc requests.
• Support team with events throughout the year, including company-wide events, mini happy hours, wellbeing events, open enrollment, etc.

3. Special Projects -

• Assist as needed with special projects or peak time assistance such as benefit billing audits, leave of absence tracking, position description maintenance and corporate website uploads.
• Performs research and data analysis as necessary/requested.

4. Budget Administration -

• Process/Code Invoices and Maintain HR and Benefits Budget.
• Process/Code HR credit card statements.

SECONDARY RESPONSIBILITIES:

• Provide back-up support for Receptionist and Office Assistant, as necessary.
• Maintain knowledge of relevant legislation changes.
• Assist Executive Assistant to CEO in special assignments and projects.
• Perform other job-related duties as assigned.

QUALIFICATIONS:
Education - High School Diploma or equivalent.
Professional Experience - At least 3 years of administrative experience. Corporate administrative experience highly preferred
Computer Skills -

• PC proficiency to include (to include but not limited to) Microsoft Office applications (Word, Excel, Outlook, etc.) and ability to learn company specific software.
• Ability to adapt to new or changing software programs.

Mobility - Occasional travel to Company offices.
Other Requirements -

• Independently following up on pending items as necessary.
• Strong written and verbal communication skills.
• Excellent telephone etiquette.
• Ability to maintain confidentiality.
• Ability to prioritize and multi-task.
• Demonstrated interpersonal and organizational skills.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)