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Form of workJob Description
Sonia, Inc. is a company dedicated to serving the developmentally disabled population. Sonia, Inc. currently has the opportunity for a temporary HR Coordinator to join our team.
Position Scope:
The HR Coordinator role is an Entry Level, nonexempt position, under general direction from the Human Resources Supervisor or their designee, will perform a variety of human resource-related duties assigned to recruitment, onboarding, internal communication, discipline, disseminating policy, employment compliance issues, and other duties as assigned.
Essential Duties:
1. Recruit, interview, and select care providers for current positions; accurately screens all care providers; check all references; and assure all hired employees can meet employment obligations (i.e. current insurance, CPR/First Aid, etc.).
2. Assists the training unit with conducting care provider orientations, as needed.
3. Conduct exit interviews in a timely manner.
4. Periodically assists care providers' enrollment into CPR/First Aid classes.
5. Coordinate/obtain required TB tests and Live Scans for potential/existing care providers (if applicable).
6. Responsible for consistently reviewing and maintaining care provider files assuring that all personnel transactions are accurately entered, completed, and documented in a timely manner.
7. Process personnel changes and Personnel Action Notice (PANs) (for care providers) in an accurate and timely manner.
8. Maintain and periodically update employee condition of employment documents (i.e. California Driver's License, CPR/First Aid, etc.).
9. Review and audit care providers' timecards; substantiate address, time slots, and hours; verify parent's signatures; follow up and resolve timecard errors (incomplete and/or incorrect).
10. Responsible for terminating care providers after an established inactive timeframe.
11. Responsible for distributing information to care providers (i.e health insurance, 401k, and other associated benefits); ensure that all submitted forms are entered and maintained accurately.
12. Assist in compiling and resolving employee incident reports, and keep abreast of ongoing laws and employment legislation.
13. Reinforce the company's policies, rules, and procedures to ensure care provider safety.
14. Support care providers when Human Resources/employee relations issues arise.
15. Adhere to general guidelines required by Cal-OSHA.
16. Maintain interdepartmental communication and ongoing communication with care providers.
17. Maintain ongoing communication with Human Resources Supervisor and provide updates as it relates to trends, risks, or challenges.
18. Ability to function appropriately within all HR-related company platforms.
19. Continuously strive to provide excellent customer service, and interpersonal communication and serve as a source of accurate information.
Secondary Duties:
1. Assists in other administrative areas of the organization when needed.
2. When called upon, will assist in conducting CPR/First Aid classes, as needed.
3. May periodically attend job fairs and other recruitment venues for care providers.
4. Assist the HR Supervisor with worker's compensation issues; assist in maintaining separate confidential files for all worker's compensation claims.
5. Occasionally, assists with on-the-job training when new departmental staff members are onboarded.
6. Attend all mandatory meetings in a timely manner.
Education, Experience, and Skills Required:
1. High school diploma or equivalent (GED)
2. Ability to read, write and communicate effectively in English and Spanish (Bilingual Preferred).
3. Ability to type 30 wpm and do basic business arithmetic.
4. Excellent organizational, time-management, and problem-solving skills.
5. Practical application of MS Excel, MS Outlook, MS PowerPoint, MS Word, and MS Teams for Windows required.
6. Practical application of HelloSign and/or DocuSign and other cloud-based e-signature solutions/digital platforms.
7. Ability to use standard office machines such as a personal computer, calculator, copier, fax machine, telephone, etc.
8. Ability to utilize video and audio conferencing and online chat-based platforms such as Zoom.
9. Valid California Driver's License.
