Human Resources Assistant

OVERVIEW

Contributes to the accomplishment of HR practices and objectives by assisting with recruitment efforts and providing administrative support for a variety of HR functions.

RESPONSIBILITIES AND RESULTS

• Serves as the receptionist for the HR office.
• Provides administrative support for the HR department functions including benefits, compensation, recruitment/employment, training, recognition, record keeping, safety, communication, facilitation, event coordination, etc.
• Assists with recruitment efforts including screening applicants, pre-employment screenings and administers internal job postings.
• Assists with preparing employee files and ensures human resource files and records are maintained in accordance with legal requirements and Company policies and procedures.
• Assesses COVID symptoms, conducts COVID testing, tracing and monitoring contacts of infected people, helps ensure the safe, sustainable and effective quarantine of contacts to prevent additional transmission.
• Assists with coordinating and conducting new hire orientation and on-boarding programs.
• Develops, generates and prepares reports as assigned.
• Maintain and manage I-9 files.
• Works with other team members to organize employee events and/or appreciation days.
• Maintains good relationships with all candidates and other employees.
• Other duties as assigned.

QUALIFICATIONS

Education and Experience

• High School Diploma/GED required.
• Associates degree or equivalent from a two-year college preferred.
• Prior knowledge with MS Office and Outlook, ADP HRIS preferred.
• Ability to write and speak fluent Spanish strongly preferred.

Skills and Knowledge

• Ability to read, interpret and follow written job instructions.
• Ability to follow and comply with quality standards.
• Ability to comprehend and comply with GMP rules and Food Safety guidelines.
• Ability to work as contributing member within the team.
• Ability to operate a PC (keyboard/mouse).

Supervisory Responsibilities

• None

BEHAVIORAL REQUIREMENTS

As part of a team-based work environment, must be able to demonstrate the following Job Competencies:

Job Competencies

JOB COMPETENCIES NEED TO CHANGE BASED ON THE LEVEL OF THE POSITION AND THE DEPARTMENT

• Reliability/Dependability – Responds to internal customer needs, questions, and concerns in accurate and timely manner. Follows through on commitments, assignments, and tasks; is at work when scheduled; takes timely breaks/lunches; uses work time wisely.
• Safety Awareness – Demonstrates use of safe and proper work methods and follows established safety procedures. Reports and corrects working conditions that may increase risk factors for injury.
• Good Manufacturing Practices/Food Safety – Demonstrates Good Manufacturing Practices and proper Food Safety procedures when performing daily job functions. Correctly wears required Personal Protective Equipment (PPE) in designated areas. Recognizes areas for GMP and Food Safety procedure improvements and shares ideas with leadership.
• Work Standards – Has high standards of performance for self. Takes responsibility for actions, results, and mistakes; is thorough, accurate, and reliable when performing and completing job tasks, demonstrates honesty and integrity in all aspects of work.
• Respects Diversity – Respects the Company’s diverse workforce, and behaves in a manner that does not cause harm to others based on age, race, ethnicity, gender, sexual orientation or religious believes.
• Teamwork – Balances team and individual responsibilities; exhibits objectivity and openness to others’ views and welcomes feedback; uses feedback from others to continuously improve performance and working relationships; contributes to building a positive team spirit; puts success of team above own interests.
• Adaptability – Has ability to focus on the benefits of change and see it as positive; approaches change or newness in constructive, objective manner, views change as learning opportunity; able to deal with frequent change, delays, or unexpected events.
• Positive Working Relationships – Listens to others without interrupting; keeps emotions under control; remains open to others’ ideas and tries new things; shares information and knowledge; demonstrates a high level of integrity and honesty.
• Focus – Maintains focus on tasks and does not stray from job assignments.
• Flexibility – Moves within own and/or other work areas (flexes) to support plant flow; works with sense of urgency to meet needs of customers.

ENVIRONMENT/PHYSICAL DEMANDS

• Noise level in work environment is moderate; Standard office setting.
• Mild exposure to extreme temperatures.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Reasonable accommodations may be made to enable persons with disabilities the ability to perform the essential responsibilities and results.

It is PFI's policy to provide equal employment opportunities to all employees. Our policy is to select the person who is best qualified for each position in our Company. No employee or applicant will be discriminated against because of race, color, religion, sex, age, national origin, sexual orientation and gender identity, ancestry, height, weight, marital status, pregnancy, veteran status, disability, genetic information or any other category protected by applicable laws with regard to any terms or conditions of employment.