POSITION SUMMARY:

Under the general direction of the Health and Human Services Director, the Assistant Health and Human Services Director performs extensive administrative, evaluative, and technical work pertaining to the overall administration of the tribally-operated Health and Human Services programs. This position will work with the Health Director overseeing all Health and Human Services departments, specifically Community Health, Behavioral Health, Administration Support, Emergency Medical Services, Social Services and Housekeeping. This position will oversee the daily operations of the Health Center when the Health Director is unavailable. This position also works in conjunction with the Health Director (CEO) and Clinical Coordinator (COO) on project management for the Health and Human Services operations. This position includes all locations under the Bay Mills Health Center including all satellite sites.

ESSENTIAL FUNCTIONS:

• This position will be responsible for representing the Health Center when HHS Director is unavailable, including but not limited to Executive Council meetings, Michigan Tribal Health Directors meeting, IHS meetings, overall management of the Health Center, etc.
• Provide administrative supervision for the departments and positions listed in the Health Center Organization Chart that are directly under this position.
• Works closely with HHS Grants Coordinator and BMIC Grants Department to maintain compliance of grants for all Community Health, Behavioral Health, Administration Support, Social Services, and and of overall health and Human Services system. Will monitor/evaluate these departmental budgets.
• Coordinates with the Clinic Coordinator the overall HHS-Facilities operations by inviting, coordinating, enforcing program, operational/personnel policies, and procedures.
• In collaboration with the Health and Human Service Director, Clinic Coordinator and Human Resources of BMIC, this position assists in the overall recruitment of staff to ensure adequate staffing to efficiently deliver health and Human Services systems reflective of the make-up current system i.e., assuring the recruiting, soliciting, orientating, training of employees and compliance of Human Resource and Health Center policies are met.
• Responsible for assuring that a consistent effort is applied to monitoring/evaluating, employee job results (coach, counsel, and discipline as the need arises).
• In coordination with administration, the position is responsible for the employee morale & job satisfaction of all team members within all departments.
• Work with Health Center Administration and Management to develop and implement Policies and Procedures as needed by the Health Center.
• Works closely with the Facilities Manager and Risk Manager/Quality Improvement to develop and maintain a Health And Human Services Building and Equipment Plan, which assists to promote the availability of adequate space and equipment allocation for HHS staff, programs/services, etc.
• Coordinates efforts of staff to seek additional resources/funding for HHS systems expansion. Promotes resource and program development in priority areas of community health risk reduction need.
• Oversees Facility Manager position to ensure facilities are kept in good working condition and preventive maintenance is done.
• Works with Health Center Administration and Management to develop and implement strategic plans.
• Works with Health Center Management and staff to achieve goals and objectives including those defined by Health and Human Service Administration and Indian Health Services
• Develops reporting tools for internal monitoring and conduct audits to ensure compliance and achievement of goals.
• Works with Health Center Administration and Management to assess training needs and conduct appropriate training and education.
• Assist with all construction projects and takes an active role in the planning, development, financing, oversight and completion of such projects.
• Familiarity of the Bay Mills Personnel Policies and Procedures Handbook and be able to apply policies and procedures and to give guidance to employees on them.
• Creates a friendly work atmosphere and communicates an “OPEN DOOR” policy to all employees to resolve employee disputes in a timely manner.
• Other duties may be assigned within the scope and complexity of this position as assigned by the HHS Director, and in cooperation with the Tribal Manager, and/or, Executive Council.

PHYSICAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to sit, with occasional standing and walking. The employee must occasionally bend and balance with occasional lifting and/or moving up to 10 pounds.

POSITION REQUIREMENTS:

• A Master’s Degree in health care, health administration, public health administration, or related field is required.
• A minimum of three years of management experience required.
• A minimum of three years of direct supervisory experience required, to include hiring, performance reviews, timekeeping, disciplinary action, general guidance, etc.
• Knowledge of the Indian Health Service guidelines preferred.
• Experience in the administration and monitoring of Federal, State, Regional contracts, and grants required.
• Must have a minimum of 2 years experience in working with human resources, personnel recruitment, supervision, and evaluation.
• Working knowledge of BMIC accounting software for review of purchases, check requests, and running financial reports preferred.
• Must have a positive, outgoing personality with excellent human relations and communications skills.
• Proficiency with software programs related to grant management and be able to demonstrate knowledge of programs preferred.
• Must have excellent organizational skills with ability to prioritize work and resources, meet deadlines and produce quality results on time with attention to detail.
• Must be able to travel when required.
• As an exempt employee, this position will need to be flexible to ensure projects are completed, and will need to be responsive to community emergencies, pandemics, etc.
• Must have an excellent past work record as demonstrated through past personal and professional references.
• To perform this position successfully, an individual must be able to satisfactorily perform each function listed under the essential functions and physical demands categories of this position description.
• The incumbent must be free of any criminal record, relative to their interactions with individuals or communities in accordance with applicable State and Federal laws or requirements.

Preference: Pursuant to Bay Mills Indian Community Policies and Procedures §202.6, preference will be given to those of Native American descent.

Closing Date: 04/16/2024